Purchase Coordinator Queenex Tissues Factory

1. Purchase Order Management

• Prepare and process purchase orders based on approved purchase requisitions.

• Monitor purchase order status and follow up with suppliers to ensure timely delivery.

• Maintain accurate records of all procurement transactions in ERP/Procurement systems.

2. Supplier Coordination

• Communicate with suppliers regarding quotations, order confirmations, delivery schedules, and documentation.

• Coordinate with vendors to resolve issues related to delays, shortages, or quality discrepancies.

• Maintain an updated supplier database and documentation.

3. Raw Material Procurement Support

• Assist in sourcing raw materials such as tissue jumbo rolls, pulp, chemicals, and packaging materials.

• Coordinate procurement of maintenance spare parts, consumables, and operational supplies required for the production facility.

4. Inventory & Production Coordination

• Work closely with warehouse and production teams to track stock levels and anticipate material requirements.

• Ensure materials are procured in alignment with production planning to avoid shortages or excess inventory.

5. Documentation & Compliance

• Ensure all purchase documentation complies with company procurement policies and procedures.

• Maintain organized records of quotations, contracts, invoices, and delivery notes.

• Assist in preparing procurement reports for management review.

6. Cost Control & Vendor Evaluation

• Assist in price comparisons and supplier negotiations to achieve cost-effective purchasing.

• Support vendor evaluation processes based on quality, delivery performance, and pricing.

7. Logistics Coordination

• Coordinate with logistics and warehouse teams regarding delivery schedules and shipment tracking.

• Ensure proper documentation for goods received.