Purchaser

Confidential Company

Provide purchasing services for products sourced from international markets, with emphasis on high quality and competitive pricing, and in accordance with the group’s purchasing policies and procedures. Research and provide feedback on new products, review availability and pricing of alternative products / suppliers and suggest inclusions to or deletions from product / supplier portfolio.

On receipt of an approved Purchase Requisition, prepare a Request for Quotation and forward it to the supplier/(s). Review quotes sent by suppliers and negotiated for better prices based on market knowledge. Prepare a ‘product availability and price’ comparison and submit to the management for review and selection of supplier.

Prepare a Purchase Order (PO) / Order Confirmation for approved purchases and forward to selected supplier. Obtain separate internal approvals for product, quantity and price in the prescribed formats. Follow up for delivery with due emphasis on quantity, quality, delivery schedule and packaging.

Follow up for delivery with due emphasis on quantity, quality and delivery schedule.

Follow up for Letter of Credit and Telegraph Transfer with the supplier.

Provide advance notice to the management and concerned group company / branch of delays with delivery, as communicated by the supplier.

Ensure that goods are transported through an approved shipping / forwarding agent.

On arrival of goods at port, obtain cargo clearance.

Coordinate with the Storekeeper to ensure that delivery is as per the Purchase Order and supplier’s Delivery Note.

Follow up with the Storekeeper to ensure that products are stored in a neat and hygienic condition, with adherence to storage norms set by the company and / or suppliers.

Plan and manage inventory levels. Coordinate efforts with Central Stores and branches for re-order of products before stock-out.

Resolve pricing discrepancies, delivery problems and credit facility issues with suppliers. Ensure optimal use of the group’s financial resources when reviewing supplier credit terms.

Ensure supplier payments are processed as per the agreed timeline; resolve related queries and issues with Accounts and the management, as applicable.

Obtain bank details from supplier and give details to the Accounts Manager. Verify supplier details prior to making payment. Ensure email address is as per the visiting card. Make a phone call to the supplier for final verification prior to payment.

Review product samples received from current and prospective suppliers / manufacturers in order to assess quality and ensure zero-defects with orders placed subsequently.

Provide feedback to Sales Executives and Branch Managers regarding various sales / product enquiries. This includes assessing products recommended by them, checking availability with existing suppliers, reviewing new suppliers if required, confirming best price and continuity of supply, and based on repeat requests, recommending inclusions to the group’s product portfolio.