Receiving Controller

Gray Mackenzie

Job Overview:

The Receiving Controller is responsible for ensuring, by controlling and auditing the functions, that all receiving team members across the branches are abiding by the set processes



Duties and Responsibilities:


Operational Oversight & Process Compliance

- Ensure that all approved receiving processes are properly followed and consistently adhered to by all receiving teams.

- Implement new solutions and processes as instructed by the Head of Receiving Control to enhance receiving practices and minimize operational risks.

- Ensure that all transfers, purchase orders, and returns are accurately and promptly posted in the system, maintaining the integrity of the data.

Inventory Management & Accuracy

- Ensure accurate and up-to-date inventory by making sure that all stock movement transactions are updated both in the system and physically in the warehouse.

- Coordinate with the Invoice Matching department at the Head Office to address discrepancies between invoices of direct deliveries from suppliers and receiving records.

Discrepancy Identification & Resolution

- Identify gaps and discrepancies through regular branch visits, provide actionable recommendations, and suggest areas for improvement.

- Communicate all necessary actions regarding discrepancies with the receiving departments across branches, ensuring timely resolution and alignment.

- Coordinate with Central Warehouse Management to resolve discrepancies, errors, or pending transactions related to product movements across branches.

Auditing, Monitoring & Reporting

- Conduct regular store visits as scheduled by your superior, following a comprehensive checklist to ensure proper compliance with receiving procedures.

- Submit a detailed monthly observation report, highlighting key findings from branch audits and proposing corrective actions to improve performance.

- Prepare receiving-related reports as requested by management, ensuring accuracy and providing insights into operational performance.

End-of-Month Closing & Transaction Finalization

- Ensure all transactions are settled promptly to guarantee an accurate and efficient end-of-month closing process.

- Finalize any pending purchase consignment transactions to ensure complete and accurate recordkeeping.

Staff Guidance & Development

- Provide guidance and direction to receiving team members based on gaps identified during audits and control activities, ensuring continuous improvement in their performance.

- Offer clear corrective measures to receiving staff based on audit findings to enhance adherence to processes and improve efficiency.


Qualifications:

- Between 3 and 5 years of experience in related field

- Bachelor s Degree in business administration or any related field