Receptionist / Admin Assistant

waffarha.com

Responsibilities:

• Reception
• Follow up on housekeeping
• Following up on management calendars
• Assisting departments in any admin work needed
• KSA personnel
• Onboarding tour
• HR internal announcements (Canva, etc.)
• Any other delegated tasks

Office Administration & Operations:

• Supervise and coordinate daily office operations to ensure smooth workflow.
• Manage office supplies, assets, and service providers.
• Oversee maintenance, cleanliness, and safety of the office.
• Handle incoming and outgoing correspondence, documents, and packages.

Administrative Support to Departments:

• Provide administrative assistance to HR, Finance, and other departments as needed.
• Support scheduling of meetings, interviews, and training sessions.
• Prepare reports, presentations, and official documentation.
• Assist in onboarding and orientation of new staff.

Staff & Visitor Coordination:

• Oversee reception/front desk operations to ensure professionalism.
• Greet and direct visitors, clients, and employees when required.
• Coordinate meeting room reservations and maintain shared calendars.
• Assist with planning and coordination of company events and activities.

Record Keeping & Compliance:

• Maintain accurate records of office activities, assets, and expenses.
• Ensure proper filing systems are in place (physical and digital).
• Monitor office budgets and report variances to management.
• Ensure compliance with company policies and health & safety standards.

Qualifications:

• Bachelor s degree in business administration or related field.
• Minimum 3 5 years of experience in office administration/management.
• Background in handling multidepartment administrative support.
• Excellent communication skills, both verbal and written.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities effectively.
• Proficiency in MS Office and office management software.
• Capability to coordinate with cross-functional teams.

Personal Traits:

• Strong leadership and team management abilities.
• High level of integrity, professionalism, and confidentiality.
• Problem-solving and decision-making skills.
• Adaptability and flexibility to support multiple functions.