Receptionist

Confidential Company

Contribute to the smooth functioning of the office, efficient communication, and overall organizational effectiveness. Also play a crucial role in creating a positive and organized work environment, both for internal staff and external visitors.

Guest Services and Communication

· Warmly welcome and greet all guests, clients, and visitors to IdeaCrate Edutainment Company LLC, ensuring a positive and professional first impression.

· Answer incoming phone calls, providing accurate information, and directing calls to the appropriate staff members or departments.

Maintain a polite and helpful demeanour in all interactions, fostering a welcoming atmosphere at the front desk.

Administrative Support

· Assist colleagues and staff with various administrative tasks, ensuring smooth day-to-day operations.

· Update and maintain staff attendance records, including office staff, drivers, and operations team members.

Compile and manage daily checklists, overseeing the cleanliness and organization of the entire office space.

Inventory Management

· Monitor and manage stationary inventory, ensuring an adequate supply for all departments and initiating orders when necessary.

· Track and maintain inventory of uniforms (operations) and name badges, as well as letterheads, IC notebooks, and IC envelopes.

· Manage pantry supplies inventory, coordinating restocking and ensuring a well-stocked and organized pantry area.

Travel and Logistics Coordination

· Schedule and coordinate medical appointments for staff members, facilitating a streamlined process for health-related matters.

· Book flight tickets and hotel reservations as needed, ensuring cost-effective and efficient travel arrangements.

Prepare and submit purchase orders (LPOs) using the Fine Way system for necessary purchases.

Operations and Logistics Coordination

· Handle all transportation requests, coordinating logistics and ensuring timely and efficient transportation for staff members.

· Collaborate with HRD/PRD to maintain and update the monthly calendar, keeping track of important events and activities.

· Monitor and organize the stockroom, ensuring that inventory is properly managed and the stockroom is well-organized.

Arrange driver route schedules, optimizing efficiency and meeting the transportation needs of the organization.

Attendance Management