Receptionist

Six Construct

Front Desk & Office Administration

• Serve as the first point of contact for visitors, employees, and external partners, ensuring a professional and welcoming environment.
• Provide reception support and general office administrative assistance.
• Monitor the Outlook inbox and ensure internal and external inquiries are addressed promptly.
• Maintain organized digital and physical filing systems for employee-related documentation.

Employee Documentation & Coordination

• Act as the primary point of contact for Asian workforce demographics, ensuring clear communication and support when required.
• Facilitate the collection, renewal, and organized distribution of employee passports and Emirates IDs.
• Assist employees with UAE Pass registration, guiding them through mobile setup and OTP verification when required.

Visa & Travel Coordination

• Coordinate logistics for visa medical appointments, including arranging transportation and ensuring employees are prepared for the process.
• Verify labour tickets and assist with travel logistics for employees traveling through UAE airports.

Administrative Reporting & Support

• Maintain accurate daily timesheets for staff and labour teams, ensuring working hours are properly recorded.
• Conduct screening of timesheets and TQR (Total Quality Reports) to identify discrepancies.
• Assist in collecting and verifying monthly staff timesheets to support payroll processing.
• Prepare weekly sick leave reports using Excel to monitor workforce availability.
• Manage Sunday Requests and generate recurring food reports for onsite teams.