Receptionist

Talentmate

We are seeking a dynamic and experienced Receptionist to join our team. The ideal candidate will be the first point of contact for our company and will play a crucial role in ensuring a positive first impression for all of our clients and guests. The Receptionist will be responsible for managing the front desk on a daily basis and performing a variety of administrative and clerical tasks. This position requires strong interpersonal skills, a friendly and professional demeanor, and the ability to multitask in a fast-paced environment. If you are a detail-oriented individual who thrives on interpersonal interactions and provides exceptional customer service, we would love to hear from you.

Responsibilities

• Greet and welcome visitors with a positive and helpful demeanor.
• Answer, screen, and forward incoming phone calls with proper discretion.
• Maintain workplace security by issuing visitor badges and monitoring logbook.
• Provide basic and accurate information in-person, via email, or over the phone.
• Receive, sort, and distribute daily mail, deliveries, or packages.
• Maintain reception area tidy and presentable, equipped with necessary stationery.
• Schedule and manage appointments and meetings for staff as needed.
• Assist with clerical tasks such as filing, photocopying, and faxing documents.
• Coordinate with facility management for any necessary repairs or maintenance.
• Ensure compliance with all company policies and regulations at the front desk.
• Assist in preparing reports and communicating important updates and notices.
• Support internal events with organizational and logistical tasks as required.

Requirements

• Proven work experience as a Receptionist, Front Office Representative, or similar role.
• Proficiency in Microsoft Office Suite and basic office equipment handling.
• Strong written and verbal communication skills in English.
• Excellent organizational skills and ample attention to detail is required.
• Ability to be resourceful and proactive in dealing with issues that may arise.
• Comfortable with multitasking and can work under pressure with deadlines.
• Pleasant personality with a professional attitude and appearance.