Receptionist

Confidential Company

Posted on 11 Sep

Experience

2 - 5 Years

Job Location

Doha - Qatar

Education

Any Graduation

Nationality

Indian, Filipino

Gender

Female

Vacancy

1 Vacancy

Job Description

Roles & Responsibilities

  • Greet and welcome visitors with a warm and professional demeanor, creating a positive first impression that reflects the company's values.
  • Manage a multi-line phone system, ensuring all calls are answered promptly, directing them to the appropriate personnel or department efficiently.
  • Handle incoming and outgoing mail and packages, ensuring proper distribution and maintaining a well-organized mailing system.
  • Schedule appointments and meetings, coordinating with internal teams to optimize calendars and ensure effective time management.
  • Maintain the reception area to be tidy and welcoming, regularly updating promotional materials and informational brochures.
  • Assist with administrative tasks such as data entry, filing, and maintaining office supply inventory to support overall office operations.
  • Provide information about the organization's services and programs to visitors, ensuring they receive accurate and helpful guidance.
  • Process visitor logs, ensuring that all guests are signed in and out according to security protocols and company policies.
  • Collaborate with other departments to ensure smooth inter-departmental communication, acting as a liaison when necessary.

Desired Candidate Profile

  • 2-5 years of experience in a receptionist or front desk role, showcasing your proficiency in managing a busy reception area.
  • Experience in a corporate or customer service environment, demonstrating your ability to handle diverse client interactions with professionalism.
  • Fluency in English is mandatory; proficiency in additional languages is highly desirable to cater to a diverse clientele.
  • Strong computer skills, including proficiency in Microsoft Office Suite and familiarity with office equipment such as printers and fax machines.
  • Excellent verbal and written communication skills, capable of conveying information clearly and concisely to various audiences.
  • Exceptional organizational skills with a keen attention to detail to manage multiple tasks and prioritize effectively.
  • A friendly and approachable personality, exhibiting patience and understanding when dealing with customer inquiries or concerns.
  • Ability to maintain confidentiality and handle sensitive information with discretion in a professional setting.

Employment Type

    Full Time

Company Industry

  • General Trading
  • Export
  • Import

Department / Functional Area

  • Administration

Keywords

  • Receptionist Activities
  • Receptionist
  • Receptionist Cum Secretary

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Confidential Company

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