Regional Grants Officer - MASHRIQ Handicap International

YOUR MISSION:
During the initial phase, the Regional Grant Officer will integrate into a regional structure operating across diverse contexts, ranging from acute emergencies to longer-term development settings.

This period will coincide with the merge of the Syria office into the regional set-up, requiring flexibility and adaptability to evolving processes, increased workload, and the harmonization of tools and practices. The position will require strong communication and coordination skills to operate effectively within a hybrid and geographically dispersed team (operational and support services), ensuring clear information flow, mutual understanding, and smooth collaboration across countries, even more during this 6 months transition period with the merge with Syria mission.

The Regional Grant officer role will involve navigating a wide range of funding mechanisms and proposal types (donations, grants, service contracts, single-country and multi-country projects)

Responsibility 1: Ensure high quality and time effective development of project proposals :

• Coordinate with the RPDM and HQ for NOFO guidance and donor pre-requisites;
• Plan and coordinate the proposal development process
• Ensure coherence between operational aspects, MEAL, technical approaches, and budgeting;
• Provide guidance/support to the writing of projects proposal narratives, ensuring compliance to donors instructions, priorities, and specificities;
• Guarantee the final quality of the projects proposal, both in terms of content and formalization;
• Guarantee the completeness and final compliance of the proposal package submissions;
• Coordinate and submit requests for projects amendments or modifications when required
• Update the CRM to monitor proposals and opportunities
• Ensure systematic, timely and effective archiving of the proposals

Responsibility 2: Ensure timely and high quality reporting to donors:

• Prepare and update in due time an internal reporting retro planning for the reporting deadlines and follow up with project teams.
• Verify donor templates and requirements and share them with the team members in charge of writing the reports
• Liaise with country missions, HI head office and national associations for any inquiries related to donor reports (templates, requirements )
• Review narrative donor reports and annexes (comparison with proposal and past reports and matching with the financial report), prior to submission.
• Mobilize internal resources, such as technical specialists, for the review of the reports when required
• Ensure reports are submitted in due time and via the designated modality (including submitting online when required).
• Ensure systematic, timely and effective archiving of the reports on the Teams channel as well as on CRM

Responsibility 3: Ensure adherence to contractual obligations with donors:

• Attend new projects kick-off meeting and present donor compliance requirements and regulations
• Actively participate in Project quarterly review meetings (PQRs) to remain updated about the progress with the implementation of donor compliance requirements.
• Support the team on contractual issues and link with headquarters / partners

Responsibility 4: Assist the team in institutional communication and donor relations:

• Support in the development of internal and external communication materials (sitrep, factsheets )
• Support the Regional Program Development Manager in tha analysis of the changes in donor strategies followed by the country team (funding strategies, funding areas, list all funding partners (institutional or private)
• Support in the organisation of donor field visits and accompany them.

Responsibility 5: Provide support to the Regional Development Department team in other areas as required according to specific needs, such as but not limited to:

• Designing and delivering training sessions on reporting and donor compliance for relevant staff (Project Managers, Area Managers, etc.)
• Designing and delivering training sessions on proposal development for key team members (Project Managers, Area Managers, Operations Managers, etc.)
• Supporting induction, capacity building, and knowledge sharing for new colleagues to ensure alignment with regional standards
• Leading and facilitating process harmonization across the region, particularly in light of the Regional Syria office integration, including adapting tools and workflows as needed
• Ensuring clear communication and coordination between teams to promote shared understanding, consistency in practices, and a smooth transition during the merger process

• You have have advanced writing capacities in English (Arabic is an asset)
• You have excellent organizational and time management skills
• You can adapt communication and messages to various intercultural environment
• You are proactive, entrepreneurial and teamplayer
• You can give and receive constructive feedback
• You are able to cope with high workload, know how to plan, organize and prioritize your work
• You are a strategic thinker and writer and you show strong accuracy and scrupulosity
• You can travel to all countries of the program when required