Scheduling Engineer

RATP Dev

RESPONSIBILITIES/DUTIES

Scheduling & Workforce Planning

• Develop and maintain short-, medium-, and long-term schedules for maintenance staff and contractors.
• Balance operational requirements with workforce availability, leave plans, and training schedules.
• Coordinate with maintenance and operations teams to align schedules with planned maintenance, inspections, and projects.
• Ensure compliance with applicable working time regulations and company policies.

Rostering Management

• Design and maintain fair, transparent, and efficient staff rosters accounting for holidays, sickness, and operational coverage.
• Monitor roster adherence and adjust schedules to address operational disruptions, absences, or emergency requirements.
• Support the automation and optimization of rostering processes to improve accuracy and efficiency.
• Maintain clear and auditable records of roster changes, approvals, and updates.

Resource Optimization & Cost Control

• Monitor resource utilization and identify inefficiencies or capacity gaps.
• Conduct cost analyses related to staffing models, overtime usage, and contractor deployment.
• Propose cost optimization initiatives such as shift adjustments, workforce multi-skilling, or improved contractor allocation.
• Provide financial impact assessments for scheduling decisions and support alignment with budget constraints.

Material Planning & Work Allocation

• Forecast material requirements based on maintenance schedules, operational projects, and special activities.
• Coordinate with procurement and stores teams to ensure the timely availability of spare parts and materials.
• Align material planning with maintenance schedules to prevent delays and operational conflicts.
• Monitor material consumption against planned usage and report inefficiencies or shortages.

Overtime Monitoring & Reporting

• Monitor overtime levels across departments and identify trends.
• Prepare periodic reports highlighting overtime drivers, operational impacts, and financial implications.
• Collaborate with department leaders to reduce unnecessary overtime through improved workforce planning.
• Integrate overtime monitoring into operational dashboards for enhanced transparency.

Data Visualization & Dashboard Management

• Maintain and update operational dashboards to provide real-time insights into schedules, resource allocation, overtime, materials, and costs.
• Ensure dashboards are accurate, user-friendly, and tailored to operational and management reporting needs.
• Translate complex operational and financial data into clear visual reports to support decision-making.
• Collaborate with IT and data teams to integrate dashboards with CMMS and scheduling platforms.

Cross-Functional Coordination

• Collaborate closely with Operations, HR, Procurement, Finance, and Safety teams to align scheduling activities with organizational priorities.
• Facilitate coordination between engineering, logistics, and operational teams to optimize resource allocation.
• Support planning for special operational events, public holidays, or major maintenance works by ensuring adequate staffing and material availability.
• Provide data-driven insights to support strategic planning and operational decision-making.

Project Monitoring & Planning Support

• Monitor maintenance and operational projects against approved schedules, milestones, and resource plans.
• Track resource allocation and budget utilization throughout project execution.
• Provide regular project progress reports highlighting risks, delays, or deviations.
• Coordinate with project managers to adjust schedules, rosters, and material allocations as required.
• Capture lessons learned from completed projects to enhance future planning practices.

Work Order Management (Maximo)

• Support the accurate closure of work orders within IBM Maximo by ensuring proper documentation of completed activities.
• Coordinate with maintenance teams to confirm accurate recording of labor hours, materials used, and completion notes.
• Monitor outstanding work orders and escalate delays where required.
• Ensure compliance with audit and reporting standards through accurate CMMS records.
• Provide guidance and training to staff on proper work order documentation procedures.

Continuous Improvement

• Develop and monitor KPIs related to scheduling efficiency, workforce utilization, overtime control, material planning, and work order closure.
• Implement feedback mechanisms to improve scheduling practices and workforce satisfaction.
• Promote digital tools and system enhancements for planning and scheduling processes.
• Contribute to competency development frameworks and workforce planning initiatives.

Compliance & Reporting

• Ensure scheduling, planning, and work management activities comply with safety, quality, and regulatory requirements.
• Prepare periodic management reports on resource utilization, overtime trends, project progress, material efficiency, and work order performance.
• Maintain clear documentation to support audits and performance reviews.

ESSENTIAL QUALIFICATIONS, KNOWLEDGE & EXPERIENCE

QUALIFICATIONS:

• Bachelor s degree in Engineering, Asset Management, or a related field.

KNOWLEDGE:

• Proficient in using CMMS (Maximo).
• Solid general technical knowledge.
• Strong written and verbal communication skills.
• Experience in KPI development and performance reporting.
• Knowledge of asset management principles.
• Strong IT skills.
• Proficiency in Microsoft Office applications.

EXPERIENCE:

• 3 5 years of experience in planning and scheduling.
• Preferably with experience in a railway maintenance environment.
• Exposure to working in a change management culture.