School Accounts Manager

Confidential Company

1. Financial Planning and Budgeting

• Prepare the school’s annual budget in collaboration with the school leadership.
• Monitor budget implementation and recommend adjustments as needed.
• Analyze financial trends and provide forecasts to support decision-making.

2. Accounting and Bookkeeping

• Maintain accurate and up-to-date financial records (income, expenditure, assets, liabilities).
• Supervise the entry of all financial transactions into the school’s accounting system.
• Ensure compliance with accounting principles and school policies.

3. Fee and Revenue Management

• Oversee the collection of tuition fees and other income (e.g., donations, grants).
• Monitor student accounts for unpaid fees and manage follow-ups or escalation.
• Coordinate with the cashier and admin staff to ensure accurate billing and receipts.

4. Payroll and Staff Payments

• Manage the payroll process, including salaries, benefits, deductions, and taxes.
• Ensure timely payment to teachers, administrative staff, and third-party service providers.
• Keep records of employment contracts and compensation adjustments.

5. Financial Reporting

• Prepare monthly, quarterly, and annual financial reports for school management or governing bodies.
• Present financial performance summaries, budget comparisons, and key issues.
• Assist with financial data required for board meetings or external audits.

6. Compliance and Auditing

• Ensure the school complies with all financial regulations and statutory requirements.
• Prepare financial documents for internal or external audits.
• Implement audit recommendations and strengthen internal controls.

7. Team Supervision and Coordination

• Supervise the accounts team (cashiers, clerks, assistants).
• Provide guidance, training, and performance evaluations.
• Coordinate with other departments on financial matters (e.g., procurement, HR, facilities).

8. Procurement and Expense Control

• Oversee purchasing processes to ensure value for money.
• Authorize and track school expenditures within approved budgets.
• Verify vendor invoices and ensure timely payments.

9. Asset Management

• Maintain records of school property and assets.
• Support inventory tracking and depreciation accounting.

Key Skills and Qualities

• Strong knowledge of accounting principles and financial regulations
• Leadership and team management skills
• High level of integrity and confidentiality
• Proficiency in accounting software (e.g., Orison)
• Excellent analytical and communication skills
• Attention to detail and accuracy