Job Description
Roles & Responsibilities
Key skills
Good communication, customer service and relationship-building skills Minimum of 5 years of experience in the same field. Team working skills Organization and time management skills Ability to understand duties faster. Negotiation skills. Excellent keyboard and formatting skills(60 wpm minimum) Advanced level Word and Excel, with knowledge of Outlook and other Microsoft packages A strong administrative background Should have good Knowledge In Government Tenders Driver’s license would be preferred Ability to keep the matters confidential. The ability to be proactive and use your initiative: to see what needs doing and to do it The ability to use standard software packages and to learn ERP systems. Fast learner Able to take care of the inventory and proper maintenance of the same. Ability of stand for other administrative tasks as and when needed without requesting such as inventory ,payment ,receipt, data entry procedures.
Job Description Answering calls, taking messages and handling correspondence Organizing and servicing meetings (producing agendas and taking minutes) prioritizing workloads Creating memos, policies as per request. Implementing new procedures and administrative systems Liaising with relevant organizations and clients Coordinating mail-shots and similar publicity tasks Logging or processing bills or expenses Acting as a receptionist and/or meeting and greeting clients Data entry for the Business cards/Calendar Meetings/Secretarial IT system support Responsible of the data entry of the project management system Sending formal letters to customers Proceed with researches for finding information for a certain projects Filing all the documentations properly Following up with the international manufacturers and suppliers Organizing everything in calendar (Due dates, Deadlines, Appointments and expiration dates) for all staff Review and fill the contracts Research for exhibitions and seminars Assist other team members in executive tasks Assist in the opening of tenders Prepare reports for management Complete understanding of the ERP system, give training to new staff. Complete control of inventory, their storage and maintenance. Willing to go out in necessary situations Replacing data entry guy when needed. Organizing contacts Aid in Inventory process when needed. In charge of office organization and cleanliness Follow up with graphic designer and website team Do all sort of online research