Secretary
Penta OCC
Employer Active
Posted on 24 Dec
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Nationality
Any Nationality
Gender
Not Mentioned
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
Manage daily office operations, including scheduling meetings, handling correspondence, and maintaining organized filing systems.
- Serve as the first point of contact for visitors and callers, providing professional and courteous assistance.
- Prepare, proofread, and distribute internal and external documents, reports, and presentations.
- Coordinate calendars, schedule appointments, and arrange travel logistics for staff and executives.
- Maintain and update office records, databases, and contact lists to ensure accuracy and confidentiality.
- Assist with organizing company events, meetings, and conferences, including logistics and materials preparation.
- Monitor office supplies inventory and coordinate procurement to ensure smooth office functioning.
- Support administrative and clerical tasks for various departments as needed.
- Handle confidential information with discretion and uphold company privacy standards.
- Collaborate with team members to streamline administrative processes and improve office efficiency.
Desired Candidate Profile
Up to 1 year of relevant experience in an office or administrative support role.
- Fluency in English
- Strong organizational and multitasking abilities with keen attention to detail.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Professional demeanor and strong interpersonal skills.
- Demonstrated reliability and punctuality.
- Ability to handle sensitive information with confidentiality.
- Adaptability and willingness to learn new tools and processes.
- Positive attitude and a proactive approach to problem-solving.
Company Industry
- IT - Software Services
Department / Functional Area
- Secretary
- Front Office
- Personal Assistant (PA)
Keywords
- Secretary
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