Secretary

Shield Advocates

Key Responsibilities

• Administrative & Secretarial Support
• Provide day-to-day administrative support to assigned lawyers and team members.
• Manage calendars, schedule meetings, and coordinate appointments.
• Draft, format, and proofread correspondence, reports, and simple legal documents.
• Billing & Follow-Ups
• Assist in preparing and reviewing monthly billing statements.
• Follow up on client invoices and payments in coordination with the finance department.
• Maintain billing records and track payment status accurately.
• Filing & Archiving
• Maintain and organize physical and electronic client files.
• Ensure all documents are properly labeled, indexed, and archived according to firm policy.
• Support document retrieval requests promptly and efficiently.
• Communication & Coordination
• Serve as a point of contact between team members, clients, and other departments.
• Handle incoming calls, emails, and routine client correspondence professionally.
• General Office Support
• Prepare expense claims, travel requests, and administrative reports.
• Assist with internal coordination and office logistics as needed.