Secretary

Client of Hire Lebanese

Quality leader in its field, our company provides high end Coffee, machinery and services to the Horeca Market.


We are looking for a secretary to perform the following Duties:


Receive, transfer and record all phone calls

Assist management in calls, schedules and correspondence

Record and follow up minutes of meetings

Welcome, greet and direct visitors

Ensure the showroom is organized and all items are priced

Ensure the Conference Room is organized and clean at all times

Supervise the office cleaners duties and schedule.

Maintain daily filing of Front Office, Operations and Customer Service Departments (Receipts, Delivery Notes, etc...)

Maintain and update company archiving system (Close end of Year)

Organize and maintain all foreign suppliers brochures

Perform basic HR duties: Attendance and Leaves

Back Up Opening client files and filling in application forms for home and office clients in accordance with Operations & Sales Departments

Create and update company databases regarding suppliers and clients

Handle all office purchases of stationary and supplies

Monitor local suppliers yearly contracts and visits (Example: Printers, IT, Spare Parts, Acid, etc.)

Maintain accurate petty cash transactions daily in accordance with Accounting Department

Purchase, distribute and monitor the stock of cellular recharges, uniforms, and receipt and delivery note books, printing of invoices

Manage company cars: mechanic, licenses, permits, branding, repairs, maintenance, traffic violations

Follow up on shipments in accordance with Accounting

Handle travel and hotel arrangements for staff and visitors

Print and distribute Daily Journee

Manage office Opening and Closing

Deliver goods and receive payment from walk in clients if required


Duty Time: Monday till Friday from 8:00 AM till 5:30 PM.