Secretary / Office Manager - Alexandria
Sagueny Group
Posted on 11 Sep
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Nationality
Any Nationality
Gender
Not Mentioned
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
- Oversee daily office operations to ensure efficiency and productivity within the Alexandria branch.
- Provide comprehensive administrative support to executives and management, including scheduling, correspondence, and travel arrangements.
- Manage office supplies inventory, procurement, and vendor relationships to maintain a well-equipped workspace.
- Coordinate meetings, appointments, and events, preparing agendas and taking minutes as required.
- Maintain organized filing systems for both physical and digital documents, ensuring confidentiality and accessibility.
- Serve as the first point of contact for visitors, clients, and internal staff, delivering professional and courteous assistance.
- Support HR functions such as onboarding, attendance tracking, and maintaining employee records.
- Prepare reports, presentations, and other documents for management review.
- Assist with basic accounting tasks, including invoice processing and expense tracking.
- Implement and uphold office policies and procedures to foster a safe and productive work environment.
Desired Candidate Profile
- Minimum of 3 years experience in an administrative, secretarial, or office management role.
- Proven ability to manage multiple tasks and prioritize effectively in a fast-paced office setting.
- Strong organizational and time-management skills with keen attention to detail.
- Excellent verbal and written communication abilities in English.
- Proficiency with office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience handling confidential information with discretion and professionalism.
- Demonstrated problem-solving skills and proactive approach to challenges.
- Ability to work independently as well as collaboratively within a team.
- Strong interpersonal skills and a customer-oriented mindset.
- Flexibility to adapt to changing priorities and business needs.
Company Industry
- Recruitment
- Placement Firm
- Executive Search
Department / Functional Area
- Secretary
- Front Office
- Personal Assistant (PA)
Keywords
- Secretary / Office Manager - Alexandria
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