Security Associate - Erbil

United Nations Development Programme (Jordan, Regional Bureau for Arab States)

Background

Office/Unit/Project Description

UNDSS Iraq -Guard Unit is established to support the safety and security of personnel, assets and UN Common Premises. This position is located in the UNDSS office in Erbil / Iraq, locally administered by the UNDP and is financed by the Local Cost-Shared Security Budget.

The Securty Associate will be performing variety of tasks while ensuring Safe and Secure environment for UN Premises personnel and assets. Security Associate duties are performed in eight (8) hours five days per week., and may require rotating shifts with other Deputy Security Guard Unit Supervisors at discretion of supervisors.

Detail Security Associate duties are defined in standing Standard Operating Procedures and other relevant security plans.

Duties and Responsibilities

Scope of Work

Monitor the security compliance of UN premises and international staff residences:

• Addresses any breaches of security procedures in the UN Premises promptly and report same to the supervisors.
• Assists the Premises Secuirty Officer, Area Security Adviser and Field Security Coordination Officer in collecting, updating, and communicating information regarding the security situation in the duty station:
• Provides support in conducting security evaluations and advice on residential security measures of UN staff and the latest trends and threats to staff safety and security.
• Conducts physical security inspections of facilities.

Support the Office in implementing the Security Plan, Contingency Plans, Business Continuity Management, and the UN Security Framework:

• Supervises the Security Guard Unit as delegated by the Security Guard Unit Supervisor.
• Contributes to the Secuirty Guard Unit Supervisor, Premises Security Officer and/or Field Security Coordination Officer (FSCO) and/or Area Security Adviser, UNDSS duties in office management procedures and/or supervises a Security Unit, as needed;
• Assist the Guard Unit Supervisor in the management and supervision of the GU and acts as the overall manager and supervisor of the Guard Unit in the absence of the GU Supervisor, reporting to Premises Security Officer, FSCO, ASA.
• Maintains regular contacts with Security Focal Points of UN agencies in the duty station.
• Assists in translating the area Security Plan, including updating staff lists for the duty station.
• Supports actions during the implementation of the Security Plan, as required.
• Assists with monitoring the implementation of security measures as recommended in the Area Security Risks Management (SRM) process for the duty station.
• Assists in reporting security incidents affecting UN staff, offices, and assets and in preparing security reports, such as the Security Incident Report and other Security Assessments.
• Establishes and maintains the warden system and keeps updated information on UN offices and residences.
• Administers access control system including pass and ID.
• Maintains liaison with commercial companies used for UN security at offices and residences to facilitate the effective and efficient use of the guards. Provides general administrative assistance:
• Maintains routine and confidential correspondence files/documents.
• Maintains a database of contact details of host country security authorities.
• Arrange appointments, receive visitors, place and screen telephone calls with discretion, and take meeting minutes and notes.
• Ensures that fire prevention devices and fire-fighting equipment are available on the premises;
• Reviews fire evacuation plan and coordinates fire drills and training as necessary;
• Assumes responsibility for guard unit management; monitors and evaluates office physical security measures, and conducts security surveys of installations and facilities; implements security arrangements;
• Supervises the investigation of security-related incidents involving UN personnel, project personnel or contractors working in the UN premisies.
• Participates in the planning process of protective services for Senior UN Officials, as necessary;
• Drafts Statements of Requirement and provides technical specifications for the procurement of section security equipment;
• Inspects security equipment and ensures minimum equipment requirements are purchased, maintained and deployed;
• Supervises the issuance of identity cards, background checks and entry controls, as appropriate;

Provide support in keeping UN management and personnel informed on security matters affecting UN programmes, the UN Premises and its personnel:

• Provides support in organizing and conducting training courses on security awareness and preparedness, as well as providing security orientation to newly assigned staff members.
• Conduct security briefings for all the staff visiting the duty station.
• Identifies gaps in existing capabilities of the Secuirty Guard Unit and recommends amendment accordingly;
• Briefs the Premises Security Officer, FSCO and/or ASA on the status, activity and requirements of the unit.

The incumbent shall perform other duties within their functional profile, as deemed necessary, for the efficient functioning of the of the Office, Organization and the Guard Unit (GU).

Institutional Arrangement:

Under the guidance and supervision of the Security Guard Unit Supervisor, UNDSS, the security Associate will be responsible for the above mentioned tasks

Competencies

Core: Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process Act with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously Engage and Partner: LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships Enable Diversity and Inclusion: LEVEL 2: Facilitate conversations to bridge differences, considers in decision making

People Management: UNDP People Management Competencies can be found in the dedicated site