Senior Account Executive - Events

Ogilvy

What You ll Do 

• Attending all departmental meetings to drive Communications objectives and deliverables
• Seek internal approvals on events communications deliverables
• Overall management and day-to-day execution of events
• Effectively managing and using Communications platforms
• Plan, organize and lead cross-functional execution of all events activities
• Supervise graphics, marketing and branding material used at event activities, in liaison with the creative team.
• Build relationships with key stakeholders.
• Track performance of events and make recommendations for new processes and events to support the mission
• Research and recommend local and international conferences and exhibitions
• Deal with all relevant correspondence and logistics regarding events, including all meeting room requirements, catering requirements, hotel reservations, draft scope of works, etc.
• Manage the scheduling of both present and future events and client portfolios on a daily basis enabling accurate and timely information to be available for internal and external providers.
• Maintain a calendar of events and implement a system that enables long term planning and effective events management.
• Obtain accurate event specifications.
• Ensure excellent customer relations / service in all events.
• Support with updating the operating procedures; establish strategic events schedules and tasks assignments as and when required.
• Provide directions and coaching to event onsite staff / volunteers involved in the planning and execution of the events.
• Negotiate agreements with 3rd party service providers and subcontractors to ensure lowest cost and highest quality of service.
• Provide post event analysis, budget recaps and participants feedback.
• Develop the event management plans, monitor and approve related expenditures
• Actively follow and promote all policies and procedures.
• Perform Any other duties and tasks as deemed necessary

What You ll Need /strong>

• Bachelor s degree and up to 5 to 8 years of experience in a similar role
• Experience in higher education events is highly preferable.
• Knowledge of protocol matters is preferrable.
• Be able to exercise sound judgement and exhibit courteous customer service and friendly behavior at all times.
• Have sharp time-management skills and excellent organizational tactics.
• Be quality and people-oriented and have the capacity to effectively manage intra- unit flow
• Be sensitive to deadlines and adaptable to unforeseen changes or circumstances.
• Good conceptual and strategic thinking with ability to articulate and share vision and mission by inspiring others.
• Very quality-focused, able to use quality management methods, tools and techniques to create and support an environment that meets the needs of the organization.
• Committed to continuous improvement, committed to actively pursuing ongoing efforts to improve performance and increase one s ability to fulfill requirements.
• Ability to analyze data and represent facts, findings and ideas appropriately.
• Excellent communication and interpersonal skills, with the ability to logically and persuasively outline and present thoughts, ideas, and specifications through oral communications and in writing.
• Good understanding of short and long-term plan and vision and the ability to identify opportunities and actions
• Fluent in English; Arabic is a must.
• Be able to effectively operate and utilize computer software including spreadsheets, word processors, and presentation programs