Senior Administration Officer

Client of Zigma Manpower Computer Consultants (P) Ltd

Review of all the Staff Accommodation & Camp requirement in terms of accommodation, Basic amenities, Welfare and HSE related requirements.

Providing all the basic amenities to Galfar accommodation without any interruption. Review the quality of amenities frequently.

Ensuring all the New Accommodation or Land facilities are taken as per the contract agreement, negotiating the dealing with the first party in a professional manner and getting the facility ready on time as per company Norms.

Keep a Check on the renewal of contracts of accommodation, Camp and Land and process the Renewal & payment on timely manner by reviewing and coordinating with the project team.

Regular Camp visit, walk through Inspection of accommodation premises carried out and corrective actions taken for any deficiencies.

Provide instructions to Camp supervisor and other focal points relating to Accommodation requirements in terms of Welfare & HSE requirements and implementation of the same.

Coordination with all the focal points in Camps & staff accommodation for required Resources Accommodation Materials, Pantry materials, Maintenance materials. in consultation with General Manager- Finance.

Generate the PR requests through SAP for all camp related requirements & Services and ensure the delivery of the required materials on timely manner.

All the Invoice registry cleared for approval through SAP system on timely manner.

Keeping a check on the Food services, Facility management services, laundry services and sorting out the grievances, complaints.

Preparation & cross check on the Mess Verification for Camp Catering contractor invoices for all the camps on monthly basis.

Monthly ensuring the Timesheets / Allowances are completed on time.

Monthly preparation and submission of Internal Invoice relating to accommodation charges through internal SAP Debit note.

Check on all the maintenance works carried out at all accommodations, Monitor the regular maintenance works and check that have been done properly as per the schedule.

Carry out the Pest control service at all the camps, accommodations, office areas on timely manner.

Coordination and ensuring the Daily inspection carried out at HO STAFF MESS Hall & Kitchen for Housekeeping & Maintenance related issues.

Allocation of Time sheet & allowance for all Admin employees & upload in SAP system.

Consolidated Monthly Camp Report submission & forwarding to higher management.