Senior Administrator, Procurement - Expeditor

Al Khorayef Group

The expeditor role will start after the buyer issues and sends the purchase order to the supplier and end up with shipping documents sent to the logistics department, Materials received and accepted by the warehouse, and tax invoices uploaded by the supplier to the ERP System to be paid by Finance Department.

The expeditor will be responsible for: -

• Communicate with suppliers: Follow up and expediting Local and Foreign Purchasing Material to meet the requested delivery dates, suppliers promised dates and the manufacturing production planes.
• Resolve Issues: Address any issues related to delayed shipments or unexpected changes in the supply chain.
• Monitors material progress, confirms material readiness dates, and communicate with the logistics team to assure efficient material picking up.
• Maintain and update the ERP (Oracle Fusion) with actual On site Delivery Date.
• Manage SO&P Meeting: Manage the weekly meetings with the planning team to assure materials are received in accordance with the requested delivery dates. resolve any delay in the delivery, work with the buyer to find alternative delivery and update the supplier new delivery planes.
• Update the projects progress presentation in accordance with critical shortage and challenges.
• Follow up with supplier invoices, assure that it is uploaded in the ERP system to avoid any delay in payment that might affect future orders delivery.
• Full Support to the buyer in all procure to pay cycle.
• Develop regular reports (e.g. expense report, Inventory report, IN/OUT status report, dead stock report, goods age report, etc.) to keep management updated regularly.
• Managing day-to-day relationships with suppliers to foster partnerships that ensure timely deliveries.
• Conducting regular assessments of supplier performance, addressing any non-conformities promptly.
• Address and resolve disputes with Parts suppliers without compromising the integrity of APC s reputation, maintaining and building mid to long-term relationships.
• Ensuring adherence to safety, health, and environmental policies, procedures, and controls for employee safety, legislative compliance, and responsible environmental practices.
• Addressing escalated instances of non-compliance with policies and procedures to cultivate a culture of safety, health, and environmental responsibility, mitigate risks, and safeguard APC's interests.
• Implementing and enhancing of safety, health, and environmental management-related policies, procedures, and controls.
• Collaborate in developing and executing policies, systems, processes, procedures, and controls to meet procedural and legislative requirements, ensuring high-quality and cost-effective outcomes.
• Champion a culture of innovation and continuous improvement by adapting to changes in international standards, and shifts in the business environment, and embracing leading practices.

Knowledge and Experience

• Minimum 3 years of experience in procurement, logistics, supply chain.
• Fluent in English language
• Detail Oriented, Strong Communicator and Problem Solver
• Resilient: Able to handle pressure and meet tight deadlines without compromising quality.
• Previous Oracle Fusion knowledge and experience are preferred.

Education and Certifications

Bachelor s degree in Business Administration, Supply Chain Management, Logistics, or a related field.