Senior Asset Management Operations Specialist (Oracle)

Jobs for Humanity

Operational Responsibilities

• 1. Asset Receiving & Quality Control

  • Verification: Receive physical items and validate specifications against the Purchase Order (PO) and User Department requirements.

  • Acceptance/Rejection: Sign delivery notes for compliant items; immediately reject and return non-compliant items, coordinating with Asset Buyers for corrective action.

  • System Entry: Capture comprehensive asset metadata in the Oracle-based system, including detailed specifications and warranty information.

  • Tagging: Generate and physically affix Barcode Asset Tags to items before delivery to the user department.

• 2. Issuance & Documentation

  • Handover: Execute the formal issue of assets to departments, securing authorized signatures on all requisition forms.

  • Financial Integration: Collate all purchase documentation and receipts for submission to Finance Expenditure, ensuring formal acknowledgment of receipt for audit trails.

• 3. Internal Transfers

  • Validation: Process approved Asset Transfer Forms, ensuring both Transferor and Transferee have formally accepted the movement.

  • System Updates: Maintain real-time accuracy in the management system by updating Department codes, specific Locations, and Custodian details.

  • Reporting: Compile monthly Transfer Reports for electronic submission to Finance-MIS.

• 4. Asset Disposal (Write-Offs)

  • Authorizations: Process disposals based on approved Asset Disposal Forms (ADF) received from Finance-MIS.

  • Data Sanitization: Record ADF numbers in the system and transition assets from "Active" to "Non-Active" status.

  • Compliance: Generate and transmit monthly Disposal/Write-Off reports to Finance-MIS.

• 5. Verification & Reconciliation

  • Physical Audits: Conduct periodic on-site physical verifications of assets across all Oman Air domestic locations.

  • Outstation Management: Coordinate asset reconciliation for international stations via Country/Station Managers, validating local inventories electronically.

  • Discrepancy Resolution: Identify variations between physical counts and system records; investigate and resolve discrepancies to ensure the Fixed Asset Register (FAR) matches physical reality.

Core Standards & Ethics

• Policy Adherence: Strictly follow the Corporate Manual for Supply Chain Management regarding all Asset Management activities.

• Integrity: Uphold the Business Ethics and Core Values of the Supply Chain Management Department in every transaction.

• System Expertise: Utilize 10+ years of Oracle experience to ensure the "Single Source of Truth" within the Fixed Asset Management System.