Job Description

Roles & Responsibilities

Key Responsibilities:
Assist in Communications Surveillance of office staff, escalating all related issues with the Head of Compliance;

Assist in completing daily transaction monitoring reviews against market abuse, escalating all related issues to protect the business;
Conduct regular trade reviews and reconstructions, escalating all related issues to the Head of Compliance;
Collaborate with different company departments to monitor enforcement of standards and regulations;
Assist in preparing reports/ requests for senior management and external regulatory bodies as appropriate;
Manage and co-ordinate the on-boarding process seamlessly for the client from start to finish to ensure a smooth transition from onboarding client to active client;
Communicate efficiently with the respective client and/or broker to gather all necessary information;
Responsible for coordinating all KYC documentation request and adopting a right first time approach to avoid multiple queries;
Responsible for ensuring all client documentation is handled and filed appropriately in line with our policies;
Provide regular, timely progress updates to both the Compliance Manager and Brokers, in both written and verbal formats;
Responsible for liaising with internal and external stakeholders to ensure timely resolution to issues that arise during the course of on-boarding;
Perform AML/KYC due diligence client reviews on corporate clients with different legal structures and in various jurisdictions to ensure the firm s AML & KYC requirements are met;
Identify, review and disposition of all PEP s, Sanctions and Adverse media at onboarding stage assessing the risks posed to the firm;
Classify clients from a risk and regulatory perspective;
Investigate and escalate all suspicious activity and financial crime (AML & Fraud) related issues with relevant proposals to protect the business;
Conduct periodic reviews and refresh KYC documents of existing client in accordance with their risk banding;
Review onboarding accounts as required;
Effectively manage KYC inbox; ensuring all emails are responded to;
Ensure that all queries are answered promptly and in full;
Ensure that all processes are followed, and trackers are updated accurately;
Maintain PAD, Conflicts of Interest, PEP, Sanctions and adverse media lists and Compliance Register;
Work on special projects and assists with ad hoc projects as required;
Monitor any material changes that may impact the risk status of client files;
Perform any other reasonable duties the company may require

Requirements

Previous Compliance experience either in commodity markets or communications surveillance & market abuse
Demonstrate knowledge of Compliance laws, rules, regulations, risks and typologies with emphasis on Money Laundering & MAS regulations
Experience of using approved KYC vendor sources e.g. Orbis, Corporate Registries, and others
Possess good knowledge of onboarding process from start to finish, such as KYC/client risk rating, suspicious activity reporting, client screening/sanctions requirements, and risk assessment
Knowledge of High risk indicators and revision of complex structures and entity types including Trusts, Funds overseas jurisdictions (BVI, Channel Islands, Cayman Islands etc)
Possess some knowledge of regulatory requirements in other jurisdictions i.e. Singapore
Educated to degree level in a related subject matter and/or related industry qualification (ICA, ACAMS)
Team Player - collaborative but also able to work independently with minimal supervision
Strong written and verbal communications skills
Strong work ethics, striving for the success of a small team
Ability to prioritise, meet deadlines and multitask in a fast-paced environment
Excellent attention to detail combined with inherent ability to prioritise work
Excellent interpersonal skills, working well with others and diverse groups / personalities
Adaptable to change and willing to work in a fast-paced environment with a positive approach

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Senior Compliance Officer
Freight Investor Services

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