Senior Coordinator Contract & Supplier Management

Hapag-Lloyd

Contract Management

Keep accurate records of all contracts, correspondence, and documentation.

Work with Procurement Managers to track contract timelines, renewals, and extensions.

File and store finalized contracts (digital and physical copies) with key details captured in iContract.

Monitor contractual obligations (e.g., rebates, fuel adjustment factors) and report risks or opportunities.

Maintain the contract tracker, repository, and annual tender/contract calendar.

Prepare summaries and reports for monthly performance meetings.

Supplier Management

Coordinate supplier performance evaluations and consolidate feedback.

Support Procurement Managers during quarterly supplier review meetings.

Help develop and manage the annual supplier performance calendar.

Prepare presentations and summaries for management on supplier performance results.

Processes and Systems

Support the rollout of e-procurement tools and digital solutions.

Ensure all repositories and systems are updated with accurate contract data.

Help identify risks and opportunities in contracts and supplier agreements.

Prepare and circulate the monthly Procurement Reports.

Analytics & Reporting

Use advanced analytics and data-driven insights to identify opportunities, optimize contract and supplier decisions, and track savings performance.

Provide accurate forecasts, budgets, and cost reporting.

Drive continuous improvement in procurement systems, processes, and reporting transparency.

Compliance & Governance

Monitor compliance with contract terms by both the company and suppliers.

Promote awareness of key contract obligations among internal stakeholders.

Ensure all records, trackers, and systems are kept accurate and up to date.

General Support

Provide daily support to the Manager Contract & Supplier Management.

Communicate effectively with colleagues, managers, and suppliers.

Apply basic financial understanding to assess contract terms and obligations.