Senior Document Controller

Confidential Company

• Coordinate with sub-vendors, engineering teams, and third-party agencies to obtain required inputs and documentation.

• Establish and implement a standardized Project Document Control Plan in collaboration with the Project Manager, Engineering Manager, and Document Lead.

• Support the document management team in processing and delivering customer submissions.

• Generate project-wise management information reports on document status as required.

• Follow up on critical documents with all stakeholders, both internal and external.

• Ensure all documents are properly archived in accordance with the approved project document control plan.

• Verify that standard project setup, document workflows, and templates are consistently applied.

• Maintain and coordinate the Master Document Register (MDR) / Vendor Document Requirement List (VDRL) within the document management system.

• Prepare and submit document packages to clients and third parties (e.g., engineering subcontractors, translation agencies).

• Manage incoming and outgoing project communications, ensuring proper distribution per the document control plan.

• Review project documents, drawings, and specifications to ensure completeness and accuracy before system entry.

• Liaise with document originators and engineering personnel to resolve discrepancies and implement required revisions.

• Track, report, and follow up on pending documents requiring approvals or comments.

• Maintain and regularly update document databases and filing systems.

• Ensure strict confidentiality of all project information and documentation.

• Assist in the preparation and compilation of MDRB, VDB, and transmittal packages as required.

Core Competencies:

• Proficient in electronic document management systems (EDMS)

• Experienced in handling multiple projects simultaneously in a fast-paced environment

• Strong working knowledge of Microsoft Windows operating systems

• Advanced proficiency in Microsoft 365 applications (Word, Excel, Outlook, SharePoint)

• Excellent written and verbal communication skills in English

• Skilled in managing and maintaining Master Document Registers (MDR)

• Expertise in generating regular status reports and management reports

• Solid understanding of document classification and control procedures