Senior Executive Assistant

Scale Army

Role Overview:
We are seeking a Senior Executive Assistant to manage the CEO s day-to-day operations, including calendar management, email filtering, project coordination, and communication with key stakeholders. You will be responsible for overseeing multiple projects, assisting the CEO with both personal and professional tasks, and ensuring smooth internal operations.

Key Responsibilities:

• Calendar & Email Management

  • Manage the CEO s calendar, scheduling meetings, handling conflicts, and ensuring time is allocated appropriately for key activities.

  • Oversee and maintain the CEO s email inbox, prioritizing important communications and drafting responses when necessary.

• Project Coordination & Execution

  • Oversee cross-functional projects, ensuring deadlines are met and resources are properly allocated.

  • Keep the CEO informed of project timelines and developments, ensuring alignment across departments.

• Internal & External Communication

  • Draft and send important communications on behalf of the CEO, such as email responses, meeting agendas, and follow-up emails.

  • Act as a liaison between the CEO and internal/external stakeholders, ensuring smooth communication.

• Personal Assistance

  • Manage personal tasks for the CEO, including travel arrangements, appointments, and personal projects.

  • Ensure a balance between the CEO s personal and professional responsibilities.

• Team Coordination & Support

  • Serve as the point of contact between the CEO and internal teams, ensuring alignment and workflow efficiency.

  • Provide assistance to other team members and ensure necessary resources are available.

• Meeting & Travel Management

  • Organize, coordinate, and prepare materials for meetings and conferences the CEO is attending.

  • Make travel arrangements and handle logistics for the CEO s business trips.

Qualifications:

• Experience

  • 5+ years as an Executive Assistant, focusing on calendar management, communications, and project coordination.

  • Experience supporting C-level executives in a high-demand, fast-paced environment.

• Skills

  • Strong organizational skills and the ability to prioritize competing tasks.

  • Excellent written and verbal communication skills.

  • Proficiency in office productivity tools (Microsoft Office, Google Workspace).

  • Exceptional attention to detail and ability to meet complex deadlines.

  • Proactive mindset with the ability to manage tasks independently.

What Success Looks Like for the Role:

• Smooth operation of the CEO s calendar, with no scheduling conflicts and timely follow-ups on action items.

• Successful execution of cross-functional tasks and effective project oversight.

• Effective communication that keeps internal teams aligned with the CEO s objectives.

• Timely and organized completion of both personal and professional tasks for the CEO.

The Opportunity:
This is an excellent opportunity for an experienced Senior Executive Assistant to manage high-level administrative tasks, coordinate cross-functional projects, and handle internal communications. If you thrive in a fast-paced environment, are highly organized, and enjoy supporting C-level executives, this position offers room for growth and the ability to have a significant impact on the organization.