Senior Manager, Office of the CEO

Islamic Development Bank

Department: Office of the CEO
Country: Saudi Arabia
Location: Jeddah
Job Grade: M1
Contract Type: Conditional Regular Appointment
Closing Date: December 3, 2025

JOB PURPOSE

The Senior Manager, Office of the CEO is a mission-critical position within ITFC, responsible for managing the full operational scope of the CEO s Office, ensuring the CEO s Office functions with optimal efficiency, confidentiality, and alignment to the organization s strategic goals.

The role merges high-level executive coordination and multi-stakeholder engagement. It demands a technically proficient and institutionally seasoned professional capable of diplomatic communication and stakeholder interfacing within the framework of a multilateral development bank. The proficiency includes excellent writing skills, preferably in all three official languages of the organization, i.e., English, Arabic and French.

KEY ACCOUNTABILITIES

CEO Office Management & Technical Support

• Oversee the full spectrum of the CEO s operational environment, including time management, scheduling, correspondence, mission planning, briefing and other logistics.
• Manage the development and review of high-impact communications on behalf of the CEO - including executive briefs, official letters, presentations, press releases, and speeches.
• Serve as the primary interface between the CEO and internal/external stakeholders, triaging high-priority requests and ensuring timely institutional response and alignment.
• Supervise and guide administrative personnel (e.g., executive assistants and corporate services staff), ensuring seamless daily operations, meeting readiness, and mission preparation.
• Oversee protocol management, official travel arrangements, and coordination of high-level engagements.
• When needed, accompany the CEO during his travels to handle logistical and protocol matters on the ground.
• Establish and manage Standard Operating Procedures (SOPs), institutional tracking systems, and strategic dashboards to support CEO visibility and decision-making.

Institutional Alignment & Strategic Coordination

• Act as the central coordination node between the CEO and all ITFC departments to ensure that directives are understood, operationalized, and tracked across functions.
• Monitor the implementation of decisions of the CEO, ensuring clear accountability, reporting cycles, and escalation mechanisms.
• Develop and maintain a confidential strategic log of key issues, high-risk areas, and institutional bottlenecks requiring CEO s attention.
• Facilitate the planning and execution of internal strategic alignment meetings, knowledge exchange sessions, and special initiatives that support the CEO s leadership agenda.
• Coordinate with the Corporate Secretariat, end-to-end planning, documentation and facilitation of all Board and Committee meetings, including agenda formulation, briefing packages, Resolutions, and meeting Minutes.

KEY ACCOUNTABILITIES