Senior Purchase Officer

Confidential Company

Posted 21 min ago

Experience

10 - 16 Years

Job Location

Muscat - Oman

Education

Diploma, Bachelor of Technology/Engineering

Nationality

Any Nationality

Gender

Any

Vacancy

1 Vacancy

Job Description

Roles & Responsibilities

Key Responsibilities:

  • Review Purchase Requisition (PR) for completeness and sufficiency of information i.e. Technical Delivery Conditions (TDC), supplier scope of supply and work, documentation/certification requirements, country of restrictions, recommended/approved supplier list, acceptance criteria etc.
  • Send Request for Quotation (RFQ) to Suppliers as per Approved Supplier List (ASL). Resolve pre-bid supplier queries and expedite supplier offers;
  • Follow- up with respective User Dept. for technical bid evaluation (TBE) and acceptance and obtain TBE report wherever applicable and prepare commercial Bid Evaluation with quoted rates.
  • Discussions with suppliers on Deviations, Engineering Information, Schedule of completion and resource mobilization plan.
  • Conduct commercial Negotiations/Discussions with suppliers for rates, terms and conditions;
  • Finalize evaluation of offers/bids with respect to Technical, Commercial and Delivery criteria, prepare a final “Bid evaluation - Approval worksheet” and get Procurement Manager’s approval;
  • Expedite post order requirements, like, duly signed PO copy as an acceptance, General assembly (GA) drawing, Quality Assurance Plan (QAP), Inspection Test Plan (ITP), Welding Procedure specification (WPS), Procedure Qualification Record (PQR), Advance Bank Guarantee in case of advance payment, whichever is applicable;
  • Expedite deliveries, nominate Third Party Inspection agencies, when required, and ensure timely dispatch of Material through advance planning and communication with Logistics function;
  • Solve issues related to QA/QC Inward Material Inspection acceptance (i.e. material rejection, QA/QC documentation deficiency/discrepancy, etc.) and address any issues related to logistic, LD clause, Bank Guarantees, Invoice discrepancy etc.;
  • Identify repetitive type of material and service item procurement and convert them into Blanket Purchase Agreement after competitive bidding;
  • Regularly check available sources (such as Internet, B2B Portals, trade fairs) to identify potential new suppliers, markets having potential to reduce costs
  • Maintain Supplier approval records for various audits
  • Identify and maintain a list of suppliers for periodic evaluation as per applicable Policies and Procedures.
  • Conducts periodic evaluation of identified suppliers, send advisory/warning letters to suppliers who having performance issues and initiate an appropriate corrective / preventive actions, issues not resolved.
  • Maintain Supplier Performance evaluation and monitoring records for periodic audits
  • Regularly check available sources (such as Internet, B2B Portals, trade fairs) to identify potential new suppliers, markets having potential to reduce costs.

Desired Candidate Profile

Minimum Work Experience :

  • 10 years in a Pressure vessel, Heat Exchanger, Boiler, Heater manufacturing (preferably ASME-U stamp certified manufacturer)/ EPC company involved in EPC projects of industrial plants, for example, hydrocarbon plants (refinery, petrochemical), steel plants, power plants etc. ( Approx. Annual Turnover USD 50 Million and above) in Procurement function involving international procurement of
    • Industrial Materials and equipment: Steel plates, Dish heads, pipes, tubes, bars, billets, fittings, flanges, column/vessel internals, E&I, gaskets, fasteners, Paints, maintenance, repair and operation [ MRO ] items (that is, Welding consumables, workshop equipment and tools, workshop consumables, maintenance spares, Hand Tools, Power Tools, Portable power tools etc.)
    • CNC & Machining service related
    • Industrial Services : Non-Destructive Testing (Dye Penetrant, Magnetic Particle, Ultrasonic, Radiography) Services, Inspection Services, Transportation, Industrial painting, Maintenance of Mechanical, Electrical, Instrumentation, Workshop, Material Handling Equipment, Equipment/instrument calibration services etc.
  • Must have hands on experience in Supplier Management / development function in manufacturing industry (approx. Annual Turnover USD 50 Million and above) independently managing ERP (preferably oracle / SAP) based supplier management function
  • Hands on experience to map the “AS IS” and to evolve “TO BE” supplier management processes. To initiate customized developments in ERP to meet business requirements. To formalize business blue print. To develop, test, implement, monitor and control the ERP based various supplier management processes (Including real time, ERP based, supplier performance measurement and evaluation processes) using process approach, that is, Plan, Do, Check, Act (PDCA) steps.

Skills & Competencies Required:

  • Computer literacy, hands on with MS office, ERP based Supply chain management environment, processes and best practices, preferably SAP / Oracle ERP;
  • Well knowledge of INCOTERMS, Letter of Credit, Bank Guarantees, International business practices, International procurement terminologies, Logistic modes, Transit Insurance, ASME Materials, and API Materials etc.;
  • Fluent in written and oral English communication, good negotiation skills;
  • Self-motivated and excellent follow through to move forward against all odds
  • Excellent analytical skills. Ability to see how each cost elements contributes overall to the total cost. Fixed and Variable Cost Analysis to achieve cost reduction.
  • Excellent skill of master level on Microsoft Excel functionalities (For Example formulas and macros, Look up, Pivot table etc.)

Self-motivated and excellent follow through to move forward against all odds, Very organized and systematic, Time management, quick learner with ability to retain the learning and applying it to day to day work, Positive attitude, Team player, Excellent at documentation, records, database analysis, Sincere, goal oriented, result driven, commitment, dedication etc.

Employment Type

    Full Time

Company Industry

  • Oil & Gas
  • Petroleum

Department / Functional Area

  • Logistics
  • Supply Chain

Keywords

  • Purchasing Manager
  • Senior Procurement Officer
  • Supply Chain
  • Supplier Relations Manager
  • Vendor Management
  • Heat Exchangers
  • Pressure Vessels
  • Carbon Steel

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Confidential Company