Senior Purchasing Officer

FHI 360

Summary:

The STRIDES Morocco Senior Purchasing Officer supports activities related to the procurement of materials, parts and equipment for the company. Submits and process purchase orders as authorized following policies and procedures for the operation of procurement activities. Assists with monitoring departmental costs, schedules and performance to ensure approval and payment of transactions completion. Coordinates purchasing activities with other departments to maintain inventories at planned levels.

Accountabilities:

• Prepares, maintains, and reviews purchasing files, reports and price lists for the project.
• Assists with developing bid specifications and conducting competitive procurement processes in compliance with USG regulations.
• Reviews requisition orders to verify accuracy, terminology and specifications.
• Contacts suppliers to schedules or expedites deliveries, resolves shortages, missed or late deliveries to ensure contract terms and company needs are met.
• Approves bills for payment and calculates costs of orders and forwards invoices to appropriate accounts.
• Maintains policies and procedures of organizational and government regulations affecting purchases and shares information with management, staff members and vendors.
• Checks shipments to ensure orders are filled correctly and goods meet specifications.
• Compares prices, specifications, and delivery dates to determine the best bid among suppliers.
• Maintains documentation of purchases orders and verifies invoices for payment with accounting.
• Assists with developing and revising procurement operating procedures and policies.
• Interacts with internal and external customers to ensure purchasing activities within functional areas are met and comply with government regulations and company procedures.
• Analyzes quotations received, selects or recommends suppliers, and schedules deliveries.
• Supervises preparation of orders and follows up to expedites delivery and shipment.
• Obtains certifications of delivery and conducts checks against orders; reviews and approves invoices for orders placed.
• Develops and maintains necessary records and files for efficient procurement operations.
• Monitors budget to ensure policies are adhered to and no overages occur with allowable expenses.
• Serves as point of contact regarding customs regulations related to imports, exports, and international commerce as applicable.
• Conducts internal audits with accounts payable to demonstrate compliance with company purchasing policies.
• Receives, examines, and processes requisitions and other documents related to the purchase of supplies, materials, and equipment.
• Compares costs and evaluates the quality and necessity of supplies, materials, and equipment.
• Inventories equipment and assists with asset management throughout the asset life cycle, including end-of-life disposition.
• Other duties as required.