Senior Specialist in American and Pacific Affairs

UAE Accountability Authority

Career objective

The department strengthens and maintains the organization's strategic relationships through effective protocol management, stakeholder engagement, and formal partnerships. It organizes and oversees official ceremonies, diplomatic meetings, and delegation visits in accordance with the cultural values ​​of the United Arab Emirates and international standards. The department also manages local and global partnerships, facilitates the signing and implementation of agreements, and continuously seeks collaborative opportunities aligned with the organization's strategic objectives. Through proactive communication and protocol management, the department enhances the organization's presence, reputation, and network of relationships .

Tasks and responsibilities

Public responsibilities

1.          Developing the department’s annual strategic and operational plans, including key performance indicators, initiatives, projects, activities, and risk logs .

2.         Contributing to the development and updating of internal policies, procedures and regulations in coordination with the relevant organizational units .

3.         Preparing the department’s annual budget and procurement plans, and monitoring expenses in coordination with relevant organizational units to ensure that operational needs are met while supporting the achievement of the strategic objectives of the UAE State Accounting Authority .

4.         Monitoring the implementation of approved strategic and operational initiatives in coordination with the relevant departments .

5.         Supervising the implementation of service contracts related to the department's functions and scope of work .

6.         To perform any other tasks assigned by the leadership within the scope of the department's responsibilities .

Operational responsibilities

1.          Maintain a record of current and potential partners, specifying the type of partnership and its purpose .

2.         Conduct periodic assessments of existing partnerships to ensure they achieve their desired objectives .

3.         Continuously seeking to identify new partners and build relationships and partnerships that enhance the agency’s role within its areas of competence .

4.         Follow up on joint projects with counterpart entities in countries that fall within the department’s jurisdiction, and ensure that they achieve the agreed-upon objectives .

5.         Evaluate partnerships periodically, and develop solutions and recommendations to improve them and maximize their value .

6.         Prepare periodic reports on existing partnerships, achievements, and challenges, and submit them to leadership for review and guidance .

7.          Prepare executive summaries and presentations, in coordination with the relevant organizational units and work teams, for visits and meetings, and ensure that they are circulated to the relevant parties before the visit .

8.         Preparing and updating the log of visits and meetings in the systems used, following up on the implementation of meeting recommendations, and submitting periodic reports on them .

9.         Preparing meeting agendas, recording and documenting minutes including recommendations, and following up on the implementation of recommendations in coordination with the relevant organizational units and work teams .

10.       Coordinating with relevant organizational units and working groups regarding visits and engagements involving counterpart entities in countries within the department’s jurisdiction .

11.        Maintaining a record of important events for the countries within the department’s jurisdiction, and preparing memoranda and correspondence, such as congratulatory and condolence letters and the like, with the aim of maintaining positive and friendly relations .

Technical competencies are the knowledge, skills, and abilities specific to the job required to perform specialized tasks or functions effectively within a particular role or field .       

Protocol procedures involve coordinating and managing diplomatic protocols, including official ceremonies, diplomatic precedence, and official events, to ensure adherence to diplomatic norms and traditions .  

Protocol and VIP coordination services include planning, organizing, and executing diplomatic events, such as official visits, state ceremonies, receptions, and handling protocol arrangements, seating plans, and guest lists, including VIPs . 

Intercultural communication involves communication and relationship building across diverse cultural backgrounds to promote international cooperation and understanding, and to ensure effective and respectful interactions .          

Public relations is the management of an organization's public image, including event management, media relations, and communication strategies to enhance reputation and increase stakeholder engagement .       

Protocol policy governance involves formulating, implementing, and enforcing protocol policies and guidelines to ensure compliance with established standards and practices .  

Requirements and qualifications

Academic qualifications: 

Bachelor's degree in International Relations or a related field .

Master's degree in a related field

Professional experience:  4-6 years

Professional certifications:

Certified Professional Supervisor Certificate

Certified Meeting Organizer Certificate

Language proficiency:  Fluency in both Arabic and English