Site Admin cum Document Controller

Emirates Electrical & Instrumentation Company

Manage day-to-day site administrative activities and provide operational support to the project/site team.

Coordinate employee mobilization, site access passes, accommodation, transportation, and other logistics.

Maintain attendance records, manpower reports, leave schedules, and personnel documentation.

Coordinate onboarding/offboarding formalities for site employees and subcontractors.

Handle office supplies, petty cash records (if applicable), and site facility requirements.

Liaise with HR, Procurement, Logistics, and other departments for smooth site operations.

Organize meetings, prepare MOM (Minutes of Meeting), and maintain records.

Ensure compliance with company policies, HSE procedures, and client/site regulations.

Establish and maintain an efficient document control system for project documentation.

Receive, register, classify, scan, file, track, and distribute incoming/outgoing documents.

Maintain document logs such as transmittals, drawings, method statements, RFIs, MIRs, WIRs, NCRs, inspection reports, and correspondence.

Ensure documents are properly version-controlled, updated, and archived.

Coordinate with Engineering, QA/QC, Procurement, and Construction teams regarding documentation flow.

Maintain confidentiality and security of project records and company documents.

Prepare weekly/monthly document status reports for management.