Sr. Executive – Clearance & Documentation Western International LLC (Geepas)

The Clearance, Municipality & PRO Executive is responsible for handling all customs clearance processes, municipality documentation, and government-related activities including visa, license, and permit management. The role demands strong knowledge of UAE government systems, fluency in Arabic and English, and hands-on experience in documentation and clearance procedures for imports/exports and public relations functions.

1. Port & Customs Clearance

• Handle all import/export clearance activities at UAE ports and free zones by coordinate with customs authorities for timely cargo release
• Ensure compliance with UAE Customs laws and accurate submission of shipping documents (Invoice, BL, COO, etc.).
• Track shipment progress and resolve clearance delays or discrepancies.

2. Municipality Documentation & Product Approvals

• Prepare, process, and submit documentation for municipality product approvals, label assessments, and health/safety certifications.
• Liaise with Dubai Municipality, MOIAT, MOH, Civil Defense, and other UAE authorities for necessary approvals.
• Maintain accurate logs of all submitted documents, expiry dates, and renewal schedules.
• Ensure compliance with UAE regulatory and labelling standards for all imported goods.

3. Public Relations Officer (PRO) Functions

• Manage all shipment related government documentation, including renewals and approvals.
• Coordinate with free zone or mainland authorities for trade license renewals, establishment cards, and other company legal documentation.
• Represent the company at government departments, ministries, and chambers of commerce as required.

4. Documentation & Reporting

• Maintain updated records of all customs, municipality, and PRO documentation.
• Prepare weekly and monthly status reports for management.
• Support audit requirements and provide documentation as needed.
• Update ERP/CRM systems with document status and shipment tracking details.