Stores and Admin Officer

Confidential Company

Stores / Warehouse Management

• Receive, inspect, and record deliveries of spare parts, consumables, tools, and chemicals.
• Ensure proper storage, labeling, and safe handling of materials, particularly chemicals and hazardous goods.
• Maintain accurate stock records in the inventory management system (manual or ERP).
• Monitor stock levels and prepare requisitions for replenishment in coordination with procurement.
• Conduct periodic stock audits and cycle counts to verify accuracy.
• Ensure safe housekeeping and compliance with safety standards in the warehouse.

Administration Support

• Maintain employee records, attendance, leave management, and related HR documentation.
• Support onboarding and induction of new staff and contractors.
• Assist with travel bookings, staff accommodations, and logistics arrangements.
• Manage office supplies, utilities, and administrative services for the plant.
• Handle documentation, filing, correspondence, and internal communications.

Compliance & Coordination

• Ensure proper documentation of material movements (issue, return, and disposal).
• Support compliance with ISO and QHSE management system requirements for stores and administration.
• Coordinate with O&M, procurement, and finance teams for timely reporting and approvals.
• Support emergency preparedness with adequate stock of critical spares, PPE, and consumables.