Subcontract Administrator

Global Projects Services, Ag

Mission:

Support to Construction Manager and project management team to ensure construction cost targets are met, interfacing with project organization, subcontractors and construction suppliers.

Tasks:

Assist the Construction Manager and the project management team in the development of the detailed Construction Procurement and Subcontracting Plans in line with CBS (Cost Breakdown Structure) for Construction, Company criteria and Project needs.

Define and implement in coordination with other involved disciplines the Passive Cycle Administration Strategy consistently with the Main Contract Administration Strategy

Ensure, in liaison with Construction Manager and the construction team, the administration of site passive contracts.

Ensure continuing awareness of all matters related to the Purchase Orders and Subcontracts for Construction scope to all members of the Project team

Manage the incoming and outgoing correspondence with Suppliers and Subcontractors for Construction scope

Ensure the monitoring and control of construction supplies and services cost.

Ensure the monitoring and control of the construction works costs, subcontracted or in direct hiring.

Manage the monitoring and control of costs of vendors or any other specialist activities required at site for construction activities.

Ensure the analysis of cost deviations based on actual quantities in respect of budget quantities collecting the sources of variations from project functions.

Ensure cost estimates for any construction scope of work changes including any NP (New Price), CWO (Change Work Order) shall be necessary, ensuring the segregation and capitalization in accordance with the Company standards

Ensure the evaluation of any variation requests submitted by subcontractors and/or construction suppliers

Ensure, in liaison with the project control team, that construction cost data/reporting are made available to project management

Support the Construction Manager and the project management team in the analysis of claims presented by subcontractors and/or construction suppliers

Recommend to Procurement and Subcontracting functions the Revisions to Purchase Orders and Subcontracts for Construction scope, providing all justifications for Contracts revision as needed

Provide specialistic advice and support to Procurement, Subcontracting and Construction functions in dealing with Vendors and/or Subcontractors in any matter raised by Vendors and/or Subcontractors

Ensure, in liaison with the project control team, that change management data and information related to construction activities are made available to the project management

Support the Construction Manager and the project management team for risks and opportunities cost & time impact analysis pertaining to construction suppliers and subcontractors

Coordinate the requisitioning process related to construction subcontracts.