Subsea – Procurement & Expeditor Coordinator Kovan Technology Solutions

Role : Subsea – Procurement & Expeditor Coordinator

Location: Milan, Italy (Onsite) — Candidates can apply from anywhere

Job Type: Contract

Visa: Schengen Visa will be provided

Job Description: We are seeking an experienced Subsea Procurement & Expeditor Coordinator to support procurement, expediting, and documentation processes for subsea piping schemes within oil & gas projects. The ideal candidate will efficiently manage suppliers, materials, and timelines while ensuring full compliance with project standards and delivery schedules. You will report directly to the Project Manager and coordinate all procurement lifecycle phases. Key Responsibilities Procurement Phase Work closely with engineering, project management, and planning teams to identify procurement needs and schedules. Prepare & issue RFQs and Purchase Orders as per project specifications and budget. Evaluate vendor quotations and negotiate pricing, terms, and delivery conditions. Maintain accurate procurement tracking within centralized ERP systems. Ensure compliance with company policies, local regulations, and client procurement standards. Maintain supplier performance records and manage Approved Vendor Lists (AVLs). Expediting Phase Monitor PO status and ensure timely delivery of materials and equipment. Coordinate with suppliers to obtain production updates, fabrication schedules, and shipping plans. Identify delays and implement mitigation strategies; escalate issues when necessary. Coordinate logistics, customs, and freight forwarding with internal logistics teams. Perform shop visits or remote expediting activities as required. Prepare and maintain expediting reports and dashboards. Documentation & Reporting Ensure receipt and review of vendor documents (inspection reports, certificates, manuals, etc.). Update procurement and delivery schedules in line with project progress. Prepare weekly and monthly procurement status reports for internal stakeholders and clients.