Supply Chain Officer

Syrian American Medical Society Foundation

Main tasks and responsibilities:

• Manage Contracted Suppliers in terms of quality, delivery time, and value for money, etc.
• Conduct regular market surveys in key procurement categories to ensure that SAMS is receiving best value for money.
• Responsible for Due Diligence checks (supplier references, site visits, historical data, and anti-terrorism compliance) for Contracted Suppliers.
• Lead procurement activities for all Jordan programs.
• Prepare Requests for Proposal and manage contract/tender processes.
• Actively Participate in preparation of Procurement Plans for all grant and make sure to be followed.
• Familiarize with various donor regulations and ensure compliance with internal and external regulations.
• Propose different solutions and recommendations for recurring procurement that lead to reducing costs.
• Supervise and mentor direct-report staff, including communicating clear expectations.
• Ensure that Procurement department maintains cooperative relations with other departments and interacts with them in a positive manner.
• Develop and maintain an effective orientation package and ensures that new staff members are appropriately orientated on Procurement policies, procedures and SOPs in a timely manner.
• Monitor procurement records to ensure that each procurement request is fully and clearly documented according to SAMS policy.
• Prepare monthly procurement report with expected spend report.
• Carry out all purchases (Medications, Consumables, Medical Equipment, Assets and Stationery etc.) and all required objects for SAMS Jordan offices
• Develop procurement documents such as Request for Quotations (RFQ), Request for Tenders (RFT), bid analysis (BA) and contractual documents such as contracts, purchase orders (PO), Release Orders (RO), Long-term Agreements (LTA).
• Oversee Warehouse department (receiving, delivery, sorting, inventory tracking and distribution of goods)
• Follow up on the services process of (fleet management, maintenance, etc.).
• Maintain SAMS assets, including the recording of assets, disposal of assets, and reporting any asset movement, loss or damage
• Liaise with internal and external stakeholders to support supply chain management and contribute to effective service delivery.
• Organize procurement training sessions for procurement/tender committees for Supply Chain staff and non-supply chain staff.
• Supervise the staff work, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines for all assistance.
• Tracking of all rental contracts and agreements.
• Update and upgrade SAMS formats when needed.
• Facilitate, organize SAMS medical & humanitarian missions in Jordan to help & treat refugees and indigent Jordanians.
• Conduct field visits to the facilities as required.