SUPPORT COORDINATOR

M decins du Monde - Suisse

YOUR POSITION WITHIN THE STRUCTURE

• Direct supervision by the General Coordinator in the oPt
• Technical supervision by the International Programmes Support Manager at HQ
• Regular interactions with the programme s staff

MAIN DUTIES AND RESPONSABILITIES

Accompany the upsizing of MdM mission in oPt to efficiently manage the budget (estimated around 3.5 million CHF) for 2026, funded by various donors (ECHO, Swiss Development Cooperation, BMZ, Swiss Solidarity, OCHA/Humanitarian Funds)

• Support the restructuring of the team (1 Senior staff to recruit) with close capacity building, set up and trainings on the tools and processes.
• Support the redistribution of tasks between new Finance/Log Senior Manager (on-going recruitment), the Administrative & HR Coordinator, and the 4 Officers (Fin, Log, HR).
• Reinforce the financial, accounting, budgetary, and logistics aspects of the mission in order to guarantee rigorous and transparent procedures and to fulfil the objectives of the mission.
• Ensure a smooth communication with the other MdM chapters in the country (MdM France and MdM Spain) especially during the coming months

YOUR ACTIVITIES

Finances

• Develop and implement financial management and bookkeeping procedures for the mission, regularly control their application.
• Coordination of the preparation of a monthly/annual budget (forecasts and actual) with operational teams (MdM and/or partners), check, consolidate and finalise. Capacity building of operationnal teams might be necessary.
• Check the mission s accounting including partner s accountancy (checking accuracy and consistency), close and submit the accounts.
• Definition, monitoring, and control implementation of cash-flow management for the mission (minimum level of cash, update bank accounts and mission reserves, internal transfers).
• Development, check and control the consistency of requests for cash supplies (annual and monthly).
• Production of amendments and financial reports, monitoring donor contracts and their consumption, proposition of amendments if necessary.
• Production, check, update, and control compliance with financial plans (analytical code allocations).
• Alert operational staff and line managers to any discrepancies in consumption and financial risks.
• Take disciplinary measures when appropriate.

Logistics

• Planning and budgeting for logistical needs through purchases plan (supply chain, vehicle fleet, equipment, programme logistics) in relation to the programmes identified needs.
• Capitalizes the financial and logistics experience available in the field, reinforce the proper application and harmonization of procedures in East Jerusalem, West Bank and Gaza, to ensure all bases use the same supply and log processes and templates.
• Review and validate that procurement plans done by programme, with the support of logistics department, on regular basis or following the implementation needs.
• Keep up to date all the procurement tracker tools.
• Monitoring goods management contracts and any contracts relating to the relevant activities.
• Ensure a proper inventory management in all bases.
• Ensure strategic planning and operational management of the transportation means at mission level, in coordination with the Field and General Coordinators.
• Supervision and/or carrying out the installation and maintenance of operating office areas and accommodation areas.
• Definition, update and monitoring IT material and maintenance (computers, software, back-ups, etc.) and communication equipment as well as establish a shared information network on the mission.
• Training of local teams and provide technical support for all logistical and technical support issues for the mission.

Management

• Technical support of a support team (information, setting objectives, monitoring activities, managing leave, recruitment, discipline, security, training, skills management).
• Planning and monitoring of activities and implement corrective action where necessary.
• Advise, arbitration, and support measures to take in the event of difficulties, malfunctions and/or incidents.

YOUR PROFILE

Qualifications

• Higher education in one of the relevant fields.
• Specific training in humanitarian financial management.
• Training in team management is an asset.

Exp riences

• Experience of 4-5 years minimum in a similar position.
• Experience in a emergency context is required.
• Knowledge of SAGA software is mandatory.
• Experience in multi-donors budgets and multi-countries grant.
• Experience in negotiations and relations with partners in a moving and difficult legal, administrative and political context
• Training and capacity-building experience
• Excellent computer skills.

Personal skills

• Driving licence
• Ability to work under a minimum of supervision, autonomous.
• Reactivity, anticipation, adaptability, capacity to take initiatives.
• Organisational skills, rigor, detail oriented
• Listening and diplomacy skills
• Team spirit
• Ability to work in unstable and volatile context.