Technical Admin Assistant

Qatarenergy

Part A: Job Specification

Job Purpose

• Provide technical administrative support to leadership and personnel within a dedicated department, division, or section for either the Terminals & Refining or Onshore Operations & Support Group.

Key Job Accountabilities - I

• Maintain and handles database to maintain accuracy, quality check and verifies reliability of sources information for the database.
• Handle incoming and outgoing documents which come for signature and sending them via email to the originating party and complete administrative tasks such as e-filling, incoming, outgoing, letter and memo preparation.
• Maintain, organise, analyse, update, and retrieve data from SAP, Access, appropriate data files and update records accordingly in SAP and/or other corporate systems.
• Prepare data to generate report charts and presentations. Identify information processing problems and escalate to manager where applicable.
• Assist and complete daily management activities for the Department or Division Manager, including preparing agendas, drafting correspondence, typing, proofreading, and organizing diary and calendar meetings.

Key Job Accountabilities - II

• Provide point of reference on simple aspects of work for guidance on practices, precedents, and techniques.
• Provide support to all staff in order associated with logistics, overtime, gate-passes, and other business-related support.
• Establish and work on documentation system to ensure proper storage and retrieval of required documents.
• Initiate and delivers appropriate paperwork to advise customers, superiors, and more junior staff.
• Coordinate meetings including paperwork, agendas, and pertinent paperwork.

Qualifications

• Secondary school (12 years) formal education.

Knowledge and/or Experience - I

• 5 years of relevant experience.
• Very good knowledge of standard computer software.
• Knowledge of some financial and budgetary processes.

Technical and Business Skills - I

• Good command of written and spoken English and Arabic.
• General Software use, Microsoft Office tools, SAP.