Tender Coordinator Al Ittihad Drug Store LLC

· Assist Institution Manager in Tender/Bidding requirements.

· Study the tender documents and prepare submission documents – Technical and Commercial.

- Prepare the tender documents, ensure all the requirements of the tender documents are complied with the tender terms and conditions.

· Communicating with the suppliers for the tenders/RFQ (Inviting, price and delivery lead time communication for Tender/RFQ submission, Tender/RFQ awarded notifications)

· Assemble and maintain internal documentation relating to the tendering process, including recording, price offers, approvals relating to tendering and contracting actions.

· Maintain and update company database ad submission of online Tenders and RFQ’s.

· Maintains tender files and arranges their archiving upon Tender completion.

· Maintaining prices are updated as per Tender agreed prices and Checking PO’s if the prices as per the Contract/RFQ offer submitted.

· Prepare Declaration letters or correspondences.

· Managing and tracking expiry communications and coordinate with the warehouse personnel and accounting department.

· Prepare related documents for the expiry items sent by the customer and seek approval from the supplier and monitoring and maintaining expiry notification

· Keep records confidential such as customer’s contract, quotations, and other important documents.

· Archive files as per accounts and arranging required documents for company registration and renewing for institutional customer accounts.