Training Coordinator

Yes Pac

1. Training Planning & Coordination

• Identify training needs in collaboration with department managers.
• Prepare and maintain the annual training calendar and training matrix.
• Coordinate internal and external training programs, workshops, and seminars.
• Record all training activities and attendance in the Learning Management System (LMS).

2. Training Vendors & External Coordination

• Communicate with training vendors and institutes to source suitable programs and trainers.
• Request and compare quotations for external training needs in line with the company s procurement policy.
• Negotiate with providers to ensure quality and cost-effective solutions.

3. Training Logistics & Administration

• Handle logistics such as venue booking, trainer coordination, and communication with participants.
• Prepare and submit payment requests for training activities through the company system.
• Follow up with Procurement and Finance for PR/PO issuance and timely vendor payments.
• Maintain all training-related records, certificates, and evaluation reports.

4. Onboarding & Orientation

• Design and update onboarding programs in collaboration with managers across departments.
• Deliver orientation sessions to new employees covering company policies, culture, and values.
• Follow up with the Recruitment Team to ensure smooth onboarding for newcomers from different departments.
• Monitor and enhance the onboarding experience to improve engagement and retention.

5. Internship Program Management

• Coordinate internship hiring and onboarding in collaboration with HR and line managers.
• Support the development and implementation of internship learning plans.
• Track interns performance and gather feedback for program improvement.

6. External Partnerships & Funding

• Coordinate with organizations that fund or support training programs, such as GIZ, IMC, and other development partners.
• Prepare and submit documentation and proposals for cooperation or co-funded training projects.
• Build and maintain long-term relationships with external agencies and stakeholders.

7. Training Evaluation & Reporting

• Collect and analyze participant feedback and training outcomes.
• Prepare monthly and quarterly reports on training KPIs, costs, and completion rates.