Travel Assistant / Administration Technician

Enjaz Group Ltd.

Responsibilities

• Prepare and process official travel requests and travel orders.
• Develop cost estimates and coordinate travel arrangements in accordance with Government travel regulations.
• Maintain and update internal travel logbooks and tracking systems.
• Coordinate airline bookings with authorized travel agencies.
• Review and process travel claims ensuring completeness, accuracy, and required documentation.
• Ensure compliance with applicable travel regulations (e.g., JTR).
• Arrange hotel reservations and conference registrations.
• Coordinate visa applications with local embassies and consulates.
• Track entry visa requirements and diplomatic note submissions.
• Provide translation and interpretation services (Arabic-English / English-Arabic).
• Assist travelers during visa interviews and documentation preparation.
• Provide guidance on passport validation, visa forms, and required documentation.
• Maintain correspondence related to travel and visa services.
• Provide on-the-job training and guidance to government staff when required.
• Monitor travel-related deadlines and ensure timely processing.

Requirements

• Bachelor’s degree in Business Administration, Commerce, Economics, or related field.
• Minimum 3 years of administrative and secretarial experience.
• Experience in travel coordination or visa processing preferred.
• Fluent in English and Arabic (written and spoken).
• Ability to translate documents accurately between Arabic and English.
• Proficiency in Microsoft Office applications.
• Strong organizational and multitasking abilities.
• Knowledge of international travel regulations and embassy procedures is an advantage.
• Ability to obtain required security clearance if applicable.