VIE Bidding & Staffing Engineer Alpin Limited

The VIE Bidding & Staffing Engineer will support our fast-growing, multi-disciplinary engineering organization of over 80 professionals urban planners, designers, architects, environmental specialists, project managers, and subject matter experts dedicated to delivering world-class engineering consultancy services across the Middle East, with a focus on Saudi Arabia s most ambitious projects.

As we continue building a high-performing organization of experts for our departments (Urban Planning, Design, Environmental, PMC), we re seeking a strong>Bid & Staffing Engineer/strong> to play a key role in mainly two areas:

1. strong>Support for tenders development /strong> contributing to develop bids and proposal activities that drive business growth, including sourcing for tender staff requirements.

2. strong>Recruitment and staffing for mobilization/strong> ensuring the right experts are identified, evaluated, and ready for smooth deployment on awarded projects to meet both project and client needs.

This role bridges business development with project delivery, helping the company scale efficiently while maintaining a high standard of technical expertise and operational excellence.

strong>Key Responsibilities :/strong>

Support in strong>Building Proposals & answer Pre-qualifications : /strong>Prepare and review proposal packages including technical and administrative documents. Draft responses for RFPs, RFQs, and pre-qualification questionnaires

Support strong>vendor registration processes/strong> across multiple procurement platforms (e.g., SAP Ariba, Oracle) including preparing responses, updating documentation, and monitoring registration status.

Support strong>bids follow-up activities /strong>across procurement platforms handling client requests, submitting required information and updated offers, and ensuring timely, accurate responses to maintain compliance and visibility

strong>Reporting & Tracking : /strong>Follow-up and track bids progress with stakeholders

Manage the staffing process across all phases strong>sourcing for tenders/strong> and rstrong>ecruitment for mobilization/strong>

strong>Monitor staffing needs/strong> for upcoming and ongoing projects in coordination with project managers and department heads

strong>Develop and update job descriptions/strong>, ensuring alignment with project scopes and client requirements

strong>Post job ads /strong>on professional platforms and company channels to attract qualified candidates

strong>Screen resumes/strong> and conduct initial interviews, or coordinate assessments with technical leads

strong>Present well-qualified candidates/strong> to department heads with concise, insightful summaries

strong>Maintain and update the staffing tracker/strong> and ensure the CV database is accurate and updated

strong>Manage the full recruitment cycle/strong> screening, interviewing, feedback collection, offer negotiation, and onboarding

strong>Build and maintain a talent pipeline/strong> for upcoming bids and future project needs

Collaborate closely with the HR and functional departments to ensure timely mobilization and compliance with client or project requirements