Wedding Planner

Confidential Company

1. Client Consultation & Planning

• Meet with couples to understand their needs, preferences, style, culture, and budget.
• Propose wedding concepts, themes, and ideas (decor, colors, venue style, schedule, etc.).
• Prepare and present customized wedding packages and quotations.
• Create a detailed wedding plan and timeline (from booking until wedding day).

2. Budget & Vendor Management

• Prepare, manage, and monitor wedding budgets in coordination with the client.
• Recommend and coordinate with vendors:
  Venues
  Catering
  Photography & videography
  Decor & flowers
  Entertainment (DJ, band, zaffe, etc.)
  Makeup & hair, dresses, transportation, gifts, etc.
• Negotiate with suppliers to get the best value while maintaining quality.
• Review and follow up on vendor contracts, bookings, and payments.

3. Coordination & Communication

• Act as the main point of contact between the client and all suppliers.
• Arrange and attend site visits, menu tastings, decor mock-ups, and rehearsals when needed.
• Share clear timelines and checklists with vendors and internal team.
• Provide regular updates to clients and respond to their questions and concerns.

4. Event Design & Guest Experience

• Assist clients in choosing wedding themes, color palettes, and decor concepts.
• Coordinate seating plans, guest lists, invitations, and RSVP tracking (if included in service).
• Ensure that all visual details (stage, tables, flowers, lighting, entrance, cake, etc.) match the agreed design.
• Propose ideas to enhance guest experience (welcome area, photo corner, selfie frame, giveaways, special entries, etc.).

5. On-Day Coordination (Wedding Day Management)

• Be present on site before, during, and sometimes after the event.
• Supervise setup and ensure all vendors arrive on time and follow the plan.
• Coordinate bride and groom arrival, ceremony flow, entrances, dances, and key moments.
• Handle last-minute changes and solve problems quickly and calmly.
• Ensure timing of activities follows the agreed schedule (cake cutting, dances, speeches, etc.).
• Monitor quality of service delivered by all suppliers during the event.

6. Administration & Reporting

• Maintain organized records for each wedding (contracts, payments, communication, checklists).
• Prepare post-event reports and collect feedback from clients.
• Suggest improvements to packages, processes, and vendor list.
• Update internal templates, checklists, and forms.