Academic Affairs Programs Administrator

The Africa Institute

Posted 30+ days ago

Experience

5 - 10 Years

Job Location

Sharjah - United Arab Emirates

Education

Bachelor of Arts

Nationality

Any Nationality

Gender

Not Mentioned

Vacancy

1 Vacancy

Job Description

Roles & Responsibilities

Key Responsibilities
  • Provide high-level executive, administrative, and coordination support to the Office of Academic Affairs and the Office of the Chancellor
  • Draft official correspondence, briefing notes, reports, presentations, and academic communications for leadership
  • Track academic initiatives, follow up on action items, and ensure deadlines and deliverables are met
  • Coordinate workflows between Academic Affairs and other university units to support smooth operations
  • Support the organization, efficiency, and day-to-day management of the Academic Affairs Office
  • Perform other related duties as assigned by the Director of Academic Affairs
Academic Programs & Partnerships Support
  • Support the development and coordination of international academic collaborations and partnership-related activities in close alignment with Academic Affairs priorities
  • Coordinate inbound and outbound faculty exchange and academic mobility programs, including liaising with departments, scheduling interviews, and managing academic communications
  • Serve as the main point of contact for visiting faculty and scholars, providing pre-arrival academic coordination and on-site support
  • Assist with the coordination of international academic delegations, including scheduling, logistics, and academic program planning
  • Maintain accurate records of international academic engagements, agreements, and visits for institutional reporting and follow-up
  • Support academic leadership in the preparation of partnership-related academic materials, summaries, and documentation
  • Assist with content related to academic visits and international academic engagement for institutional communication platforms, as needed
Academic Calendar & Institutional Coordination
  • Develop, maintain, and oversee the annual academic and institutional events calendar
  • Coordinate scheduling and logistics for seminars, lectures, workshops, conferences, faculty meetings, and institutional academic events
  • Prepare official invitations, agendas, programs, and event materials for academic activities
  • Coordinate visits of scholars, speakers, and fellows, including schedules, academic engagement, and on-site logistics
  • Manage the daily calendar and priorities of the Director of Academic Affairs, ensuring effective planning and follow-up

Desired Candidate Profile

Required Education
  • Bachelor s degree in International Relations, Education, Humanities, Social Sciences, or a related field
  • Master s degree is an advantage
Professional Experience
  • Minimum 5 years of Experience supporting senior leadership in a university, research institute, or academic organization preferable in UAE
  • Demonstrated experience coordinating academic events, programs, or institutional initiatives
  • Experience working with faculty, scholars, or academic units is strongly preferred
  • Previous experience working in a higher education institution role conducting research and producing summary reports is strongly preferred
Competencies and Skills
  • Strong organizational and coordination skills with attention to detail
  • Excellent written and verbal communication skills in English (Arabic is a must)
  • Ability to manage multiple priorities in a fast-paced academic environment
  • Experience leading teams, managing conflict, and driving change
  • Professional judgment, discretion, and executive presence
  • Strong interpersonal skills and ability to work with diverse academic stakeholders
  • Proficiency in MS Office and institutional systems

Company Industry

  • Education
  • Training
  • Teaching
  • Academics

Department / Functional Area

  • Administration

Keywords

  • Academic Affairs Programs Administrator

Disclaimer: Naukrigulf.com is only a platform to bring jobseekers & employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at abuse@naukrigulf.com

The Africa Institute

Located in Sharjah, United Arab Emirates, and following the successful launch of The Africa Institute in 2018, Global Studies University was established in 2023 as a non-profit institution for higher education by His Highness Sheikh Dr. Sultan bin Muhammad Al-Qasimi, Member of the Supreme Council and Ruler of Sharjah. Visit our website to learn more, gsu.ac.ae./p>

https://www.theafricainstitute.org/institute-career/academic-affairs-programs-administrator/

Similar Jobs

Academic Program Manager

Smartbridge Educational Services Pvt Ltd

  • 5 - 7 Years
  • Riyadh - United Arab Emirates (UAE)

Director – Higher Education Quality and Regulatory Oversight

Personal Assistant

Accurate law Associates

  • 2 - 8 Years
  • Dubai - United Arab Emirates (UAE)

Director of International Education and Scholarship Support

Training Manager

Horizon University College

  • 6 - 8 Years
  • Ajman - United Arab Emirates (UAE)
View All