Accounts Payable Accountant SWISSOTEL

Summary

The Accounts Payable is responsible for ensuring that all payables transactions are posted regularly and payments to the vendors are generated on an accurate and timely basis. Ensures documentation for all payments are properly maintained.

Responsibilities

• Verify invoices received have correct billing name and address, ensure payments are issued to vendors based on contracts and agreements.
• Ensure purchases are duly authorized and the documents signed in approval by the authorized manager.
• Verify that the journal entries in the Payable Vouchers are proper made.
• Verify the arithmetical accuracy of all invoices before processing.
• Verify that payments prepared according to hotel procedures and includes all supporting documentation and submitted for approval.
• Timely process payments to vendors based on approved POs and invoices, make necessary arrangements if early payment discounts are available or to avoid penalties.
• Review and validate all bookings made in the AP Sub Ledger, verify AP ledger balances agree with General Ledger balances.
• Verify that bookings in the Cash Disbursement Journal are accurate.
• Review the Schedule of Accounts Payable, address long outstanding items and submit to the Director Finance Business Partner and Assistant Director of Finance.
• Reconcile the statements from suppliers and resolve any discrepancies.
• Properly monitor the issuance of checks and safeguard all unused checks.
• Files paid and unpaid invoices in a timely and orderly manner such that others can readily access the information.
• Audits the General Cashier s petty cash reimbursements, ensuring that all documents are properly filled in and approved.
• Assist in the preparation of the monthly financial statements.
• Reviews with Director of Purchasing any open purchase orders at month-end.
• Investigates all invoices received without purchase orders and initiates corrective action.

Other standard responsibilities

• Complies with the company's policies.
• Works within all pre-set budgetary limits.
• Takes on other tasks in addition to the ones stated in a reasonable framework.
• Develops and updates policies and manuals, as related to the division/department, for implementation in the field, while ensuring compliance with the same for consistency across the group.
• Actively participates in and leads recruitment and talent development for the division/department to meet both current and future needs.
• Is a brand ambassador at all times and ensures brand integrity and clarity are always maintained.
• Models the company s culture, vision, mission and core values at all times.

• Educated to bachelor s degree level or beyond, most likely within a business or hospitality management-related discipline, or experience equivalent.
• Prior experience in pre-opening is a plus.
• Native Arabic speaker and fluency in verbal and written English is essential.
• Must be a highly capable user of Microsoft Office programs, including Excel, Word, PowerPoint and Outlook.
• Previous working experience in the same position in a 5 star hotel is essential.