Accounts Payable Clerk Four Seasons Hotel

1.Maintain alphabetical files by vendor containing complete invoices and backup attached to the cheques for efficient access after payment. All filing is to be kept current.

2 Ensure all payments are made correctly and with the correct authorization (approved PO), evidence of receipt, invoice or delivery slip and Accounts Payable stamp.

3 Process all Accounts Payable invoices and manual cheques through the computer system.

4 Complete wire authorization forms for wire transfer and ensure it is signed by two authorized signatories (from Groups A & B) and ensure all applicable backup supports the transfer.

5 Ensure all standing orders for electronic disbursements are approved in accordance with the normal payment procedures and signed by the cheque signatories.

6 A list of all standing orders for electronic disbursements should be maintained with details of date of payment, payee, amount and description of payment and at the beginning of each month in advance of the standing payment, this list should be routed to the cheque signatories for approval and a copy attached to bank reconciliations.

7 Verify and process Expense Reports and Petty Cash reimbursements ensuring compliance with key controls.

8 Forward all stop payment and void cheques to the Staff Accountant / Assistant Director of Finance for journalizing. Reconcile vendor statements as they are received, with reconciling items, including any correspondence from the vendor clearly indicated and resolve all discrepancies directly with the vendor.

9 Prepare manual cheques as they are required if directed by Director of Finance or Assistant Director of Finance.

10 Run the required reports at month end to close the Accounts Payable cycle.

11 Ensure all goods received and services provided, but not yet invoiced, are properly accrued

What you bring:

Require a working technical knowledge of generally accepted accounting principles, and Four Seasons Internal Controls, Policies and Procedures as it relates to Accounts Payable. Working knowledge is generally learned on-the-Job or through a series of professional certifications.

Ability to operate fax, scanner, copier, telephone, adding machine, calculator.

Require knowledge of and the ability to operate computer equipment and Microsoft Office Suite software.

Ability to read, write and speak English.