Admin Assistant

Retal Urban Development Company

Primary Duties & Responsibilities:

• Carrying administrative duties such as filing, typing, copying, binding, scanning etc.
• Organizing travel arrangements for senior managers.
• Writing letters and emails on behalf of other office staff.
• Booking conference calls, rooms, taxis, couriers, hotels etc.
• Processing expenses sheets and invoices.
• Preparing presentations and regular and non-regular reports.
• Covering the reception desk when required.
• Provide information to internal colleagues or external enquirers.
• Handling sensitive information in a confidential manner.
• Taking accurate minutes of meetings.
• Coordinating office procedures.
• Relying to email, telephone or face to face enquiries.
• Develop and update administrative systems to make them more efficient.
• Resolve administrative problems.
• Receiving, sorting and distributing the post.
• Answering telephone calls and passing them on.
• Managing staff appointments.
• Oversee and supervise the work of junior staff.
• Maintain up-to-date employee holiday records.
• Coordinating repairs to office equipment.
• Greeting and assisting visitors to the office.
• Photocopying and printing out documents on behalf of other colleagues.
• Handle any task assigned by direct manager.
• Under take any other ad-hoc duties as required.
• Organize and schedule meetings and appointments.
• Develop and update administrative systems to make them more efficient.

Skills:

• Office administration procedures.
• Advanced in Computer
• Teamwork
• Communication
• Able to work under pressure
• Flexibility and Adaptability
• Excellent Presentation Skills.
• Excellent in Arabic/English (Spoken and written)