Admin Assistant

UN Development Programme

Employer Active

Posted 2 hrs ago

Experience

1 - 3 Years

Job Location

Lebanon - Lebanon

Education

Any Graduation

Nationality

Any Nationality

Gender

Not Mentioned

Vacancy

1 Vacancy

Job Description

Roles & Responsibilities

Under the general supervision of the UNDP IACT manager, and in close coordination with the NACC, the Admin Assistants will support coordination, documentation, and administrative follow-up functions. The Admin Assistant will be responsible for the following:

Task 1: Coordination and Administrative Support

  • Coordinate and schedule meetings, appointments, and internal/external engagements.
  • Prepare agendas, draft minutes, and follow up on agreed action points.
  • Support the organization of workshops, conferences, and official events, including coordination with participants.
  • Liaise with internal and external counterparts on administrative matters.

Task 2: Documentation and Filing Management

  • Establish, maintain, and update organized physical and digital filing systems.
  • Prepare, format, and consolidate briefing notes, background documents, and correspondence.
  • Ensure proper archiving of documents while ensuring confidentiality requirements.

Task 3: Reporting and Administrative Follow Up

  • Compile administrative inputs, summaries, and supporting materials for internal reports.
  • Track deadlines and follow up on pending actions to ensure timely completion.
  • Coordinate the collection of inputs from team members and conduct basic quality checks.

Task 4: Office Administration Support

  • Oversee office supplies inventory and ensure timely replenishment.
  • Coordinate basic administrative logistics and support the smooth functioning of theoffice.
  • Perform other administrative duties asrequired.

Task 5: Data collection and analysis

  • Support in data collection as requested by NACC.
  • Support in data analysis based on the collected data and setobjectives.
  • Draft the relevant reports showcasing the methodology, results and analysis.

Desired Candidate Profile

At least a High School certificate.

A minimum of 1 year of Experience in administrative or operational support, including but not limited to, maintaining filing systems, preparing administrative documentation, supporting logistical arrangements, and conducting research, etc.

Language: Fluency in Arabic and English is mandatory (both oral and written)

Company Industry

  • NGO
  • Social Services
  • Community Services
  • Non-Profit

Department / Functional Area

  • Administration

Keywords

  • Admin Assistant

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UN Development Programme

Lebanon stands at a pivotal juncture in its governance and reform trajectory. Despite years of overlapping crises, the country has made landmark progress in building an integrity and anti-corruption framework, including the adoption and (partial) implementation of the National Anti-Corruption Strategy PHONE_NUMBER), the establishment of the National Anti-Corruption Commission (NACC), and major legislative reforms on access to information, illicit enrichment, whistleblower protection, asset declaration, and public procurement. These milestones have laid the groundwork for the most coherent accountability architecture in Lebanon s recent history.

However, these achievements remain fragile amid deep economic collapse, weakened institutions, and eroded public trust. While the strategic and legal frameworks are largely in place, implementation and enforcement mechanisms remain underdeveloped, and coordination among oversight institutions is still limited. The evaluation of the NACS highlighted the urgent need to consolidate progress by operationalizing national mechanisms, strengthening institutional capacities, and embedding corruption-risk management practices across public institutions.

In this context, the Integrity in ACTion Project is founded with the objective of improving the implementation of an institutionalised and targeted approach to prevent and combat corruption through improved coordination, operationalized oversight, enhanced preventive and enforcement mechanisms, and institutionalized integrity and risk-management practices, thereby advancing transparency, accountability, and public trust. The Project is designed to achieve this objective by working on threeoutputs:

Output 1: Institutional capacities to coordinate, monitor, and evaluate the National Anti-Corruption Strategy strengthened and operationalized through participatory and inclusive mechanisms.

Output 2: Legal frameworks and oversight institutions for preventing and combating corruption strengthened and effectively operationalized.

Output 3: Sectoral Corruption Risk Management mechanisms and integrity systems strengthened across key public sectors.

The successful appointment of the first National Anti-Corruption Commission (NACC) in February 2022 constituted a step forward towards the achievement of the NACS and its impactful implementation, as the commission is playing a leading role in implementing key components thereof, and in contributing to its update. As such, UNDP has been providing technical and advisory support to the NACC towards its full operationalization, by working closely with the commission on assessing the latter s needs, that are critical to it being able to carry-on its mandate and multi-faceted functions. The collaborative process resulted in the formulation of a capacity development plan for 2PHONE_NUMBER that includes various actions to be undertaken. As the plan is currently being updated, UNDP has supported in strengthening the operational capacity of NACC by deploying skilled youth volunteers as the commission is still facing significant staffing shortages. It also supported experts to provide technical support and further strengthen the operationalization of NACC.

Based on NACC s needs and priorities, UNDP is seeking to contract admin assistants to support in the operationalization of the commission

Read More

https://reliefweb.int/job/4213104/nacc-national-anti-corruption-commission-admin-assistant

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