Admin Assistant & Office Manager

Smart Gate Solutions

You ll play a key role in ensuring the smooth day-to-day operations of our office. This includes supporting executive management, coordinating office activities, managing communications, and maintaining an efficient, well-organized work environment. A legal or paralegal background is a strong plus as we operate in a sector where compliance and documentation matter.

Key Responsibilities:

• Manage administrative tasks and day-to-day office operations.

• Provide executive-level assistance and support.

• Oversee office supplies, inventory, and vendor coordination.

• Schedule and coordinate internal and external meetings.

• Organize and maintain documentation and internal records.

• Act as a liaison for internal communication and external inquiries.

• Ensure all legal documents and communications are properly archived.

What We re Looking For:

• Experience in administrative and executive assistance.

• Strong organizational and multitasking skills.

• Professional communication and phone etiquette.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Detail-oriented with strong clerical abilities.

• Experience in office or legal administration is preferred.

• Bachelor s degree in Business Administration, Law, or related field.