Administration Assistant/ intern NAY

Job Description

Roles & Responsibilities

Desired Candidate Profile

1. Administrative & Operational Support Provide comprehensive day-to-day assistance to the Founder in managing business operations. Handle scheduling, calls, emails, follow-ups, and client inquiries. Organize and maintain business files, vendor contracts, and internal documents. Coordinate logistics for yacht bookings, charters, maintenance, and events. Assist with procurement, inventory tracking, and supplier coordination. 2. Marketing & Content Creation Support in creating engaging social media content (Instagram, TikTok, YouTube, etc.) that reflects the brand’s lifestyle and luxury appeal. Help with photo/video shoots — coordinating crew, locations, and editing timelines. Create and edit short-form videos, reels, and posts using Canva, CapCut, or Adobe tools. Monitor social media analytics, engagement, and trends to enhance visibility. Draft content calendars and assist in campaign planning. 3. Brand & Client Experience Assist in ensuring a premium customer experience from booking to onboard service. Help curate events, collaborations, or experiences onboard yachts. Liaise with clients, partners, and influencers in a professional and brand-aligned manner. Manage client feedback, surveys, and post-charter follow-ups. 4. Finance & Administrative Management Maintain accurate records of expenses, invoices, and payments. Support in preparing financial reports, budgets, and forecasts using Excel or Google Sheets. Track vendor payments, receipts, and petty cash. Assist in financial data entry and coordination with accountants. 5. Research & Business Development Conduct research on competitors, trends, and new opportunities in the yacht and water sports sector. Source new vendors, potential partnerships, or service enhancements. Assist with presentations, proposals, and pitch decks for clients and collaborators. 6. Creative & Design Support Assist with branding materials, decks, and client proposals using design tools like Canva or PowerPoint. Help conceptualize and execute creative campaigns and collaborations. 7. Miscellaneous / Founder Support Provide ad-hoc personal assistance to the Founder as needed. Help in maintaining overall office organization, task lists, and project timelines. Step in wherever needed to support the growing needs of the business — adaptability is key. What We’re Looking For Bachelor’s degree (or currently pursuing one) in Business, Marketing, Communications, Design, or related field. Strong organizational and multitasking skills. Excellent communication — both written and verbal (English fluency required). Tech-savvy: Proficient in Google Workspace, Microsoft Office (especially Excel), and social media platforms. Familiarity with design/editing tools like Canva, CapCut, or Adobe Creative Suite. Financial literacy — comfort with numbers, data entry, and spreadsheets. A proactive attitude and willingness to take ownership. Passion for luxury, lifestyle, marine, or hospitality industries is a plus. Driver’s license preferred (for errands, on-site visits, or client coordination). What You’ll Gain Direct exposure to luxury yacht operations, branding, and marketing. Hands-on experience working with the Founder and shaping a brand from the ground up. Opportunities to build a diverse portfolio — from business operations to creative marketing. A fast-paced, exciting, and growth-oriented work environment.