Administration Assistant

Confidential Company

Multiple VacanciesEmployer Active

Posted 1 hrs ago

Experience

1 - 2 Years

Job Location

Dubai(Sheikh Zayed Road) - United Arab Emirates (UAE)

Education

Any Graduation

Nationality

Filipino, Sri Lankan, Burman, Indonesian

Gender

Female

Vacancy

5 Vacancies

Job Description

Roles & Responsibilities

  • Administrative & Office Coordination

    • Handling daily administrative tasks and office coordination

    • Preparing reports, letters, and internal communication

    • Managing schedules, meetings, and follow‑ups

    • Coordinating with clients, suppliers, and internal departments

    • Maintaining records, files, and documentation

    • Supporting HR and operations when required

    • Acting as the point of contact for internal and external clients

      Facility & Maintenance Support

    • Assisting in facility‑related requests and service coordination

    • Communicating with maintenance staff and contractors to ensure timely completion of tasks

    • Maintaining records of all maintenance work, including work orders, inspections, and repairs

    • Monitoring inventory of maintenance supplies and placing orders when needed

    • Ensuring compliance with safety regulations and company policies

    • Assisting in the development and implementation of maintenance procedures

    • Responding to maintenance requests and emergencies in a timely manner

    • Conducting regular inspections of the facility to identify maintenance needs

Desired Candidate Profile

We are seeking a highly organized and motivated Administrative Assistant to join our team. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to multitask in a fast‑paced environment. As an Administrative Assistant, you will be responsible for providing administrative support to ensure efficient operation of the office with the following requirements:

Requirements

  • Proven experience in maintenance coordination or a similar role

  • Excellent communication and interpersonal skills

  • Strong organizational and multitasking abilities

  • Knowledge of maintenance procedures and safety regulations

  • Proficiency in using maintenance management software and tools

  • Minimum 1–2 years of experience in administration (FM industry preferred)

  • Strong communication skills (English required; Arabic is a plus)

  • Proficiency in MS Office (Word, Excel, Outlook)

  • Ability to multitask and work under pressure

  • Professional attitude and strong organizational skills

Education

  • High school diploma or equivalent

  • Additional education in maintenance or facilities management is a plus

Employment Type

    Full Time

Company Industry

Department / Functional Area

Keywords

  • Administration
  • Administrative Assistance
  • Administrative Support
  • Administration Secretarial
  • Administration Operations
  • Administration Assistant

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Confidential Company